Executive Assistant / Head of Administration (Office of the GMD) at PreDiagnosis

Position Summary

• Reporting directly to the GMD, the Executive Assistant / head of administration (Office of the Group Managing Director) provides executive, administrative, and development support to the GMD.
• The Executive Assistant/head of administration (Office of the GMD) serves as the primary point of contact for internal and external matters pertaining to the GMD office.
• You will serve as a liaison to the AGM of each subsidiary on behalf of the GMD.

Essential / Primary Responsibilities
Executive Support:

• Responsible for appropriately following up subsidiary heads on the GMD behalf
• Ensures project/vision implementation status is communicated to GMD on a daily basis
• Responsible for tidying up all loose ends as it relates to the office of the GMD.
• Daily briefing to the GMD on each subsidiary's status.
• Responsible for proper documentation as it relates to the GMD’s office
• Assists the GMD with daily administrative duties and completes a broad variety of administrative tasks.
• Communicate with the AGM of each subsidiary on GMD’s behalf.
• Managing diaries and organizing meetings and appointments, often controlling access to the GMD.
• Reminding the GMD of important tasks, implementation status, upcoming commitments and deadlines.
• Managing databases and filing systems implementing and maintaining procedures/administrative systems.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the GMD office, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, response and judgment that reflects the GMD style and organization policy

Accountabilities:

• The position reports to the Group GMD.
• Works directly with senior-level staff and HR both internally and externally.

Experience & Education

• Bachelor’s Degree in Law (LL.B) is a Must
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Five to ten years providing support for upper-level management in a related organization

Skills & Abilities:

• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
• Proficiency in Windows, including MS Word, EXCEL, and PowerPoint
• Ability to work independently and with professional discretion.
• Excellent writing, editing, grammatical, organizational, and research skills
• Excellent management, time-management, and problem-solving skills