Executive Assistant / Executive Coordinator to the Managing Director at First Excelsia

Industry: Building Automation, Energy Management & System Integration

Salary Range: ₦250,000 – ₦500,000 Net Monthly

Our client, a leading engineering and automation solutions company, is seeking a highly organized and proactive Executive Assistant / Executive Coordinator to provide strategic support to the Managing Director. This is a dynamic role for a detail-oriented professional who will serve as the central coordination point for executive priorities, ensuring effective communication, accountability, and follow-through across departments. The successful candidate will be responsible for managing executive reporting, tracking key business initiatives, coordinating management meetings, and driving the timely execution of action items to support informed decision-making and business performance.

Responsibilities

• Manage and maintain the Managing Director\\\\\\\'s action tracker and priority list.
• Monitor and follow up on action items assigned to department heads and key stakeholders.
• Track project deliverables, deadlines, and departmental commitments, ensuring timely completion.
• Prepare weekly executive dashboards and management reports highlighting business performance, project status, sales opportunities, operational updates, and key risks.
• Coordinate communication and information flow between the Managing Director and various departments.
• Schedule and coordinate internal and external meetings, preparing agendas and supporting documentation.
• Attend meetings when required, record minutes, and track implementation of agreed action points.
• Maintain trackers for quotations, proposals, tenders, and business opportunities.
• Monitor submission deadlines and coordinate with relevant teams to obtain required documentation.
• Prepare executive summaries, presentations, reports, and business correspondence.
• Manage the Managing Director\\\\\\\'s calendar, appointments, meetings, and business engagements.
• Screen and prioritize communications while ensuring the Managing Director is adequately briefed for meetings and engagements.
• Support client, vendor, consultant, and partner engagements through effective coordination and follow-up.

Qualifications

• Bachelor's Degree in Business Administration, Project Management, Engineering, Management, or a related discipline.
• Minimum of 4 years' experience in an Executive Assistant, Executive Coordinator, Project Coordinator, Operations Coordinator, or similar management support role.
• Proven experience supporting senior executives or leadership teams.
• Strong experience in action tracking, project coordination, reporting, and stakeholder management.
• Proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, Outlook, and Word.
• Excellent report-writing, presentation development, and business communication skills.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• High attention to detail, professionalism, discretion, and confidentiality.
• Experience within engineering, construction, technology, facilities management, manufacturing, or technical industries will be an added advantage.