Executive Assistant at Excel and Grace Consulting

Job Summary

• The Executive Assistant provides high-level administrative and operational support to senior executives.
• This role requires exceptional organizational skills, discretion, strong communication abilities, and the capacity to manage multiple tasks at once.

Key Responsibilities

• Manage executives’ calendars, schedules, and appointments
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items
• Handle confidential information with the highest level of professionalism and discretion
• Manage travel arrangements, including flights, accommodation, and itineraries
• Serve as a key point of contact between executives and internal/external stakeholders
• Prepare reports, presentations, correspondence, and other documents
• Track deadlines, projects, and priorities to ensure timely execution
• Assist with event planning, board meetings, and executive-level functions
• Screen calls, emails, and requests; prioritize and respond appropriately
• Support day-to-day office operations and special projects as required

Required Qualifications & Skills

• Bachelor’s degree or equivalent work experience
• Proven experience as an Executive Assistant or in a similar senior administrative role
• Excellent written and verbal communication skills
• Strong organizational, time-management, and multitasking abilities
• High level of integrity and ability to handle sensitive information
• Proficiency in Microsoft Office / Google Workspace and other productivity tools
• Strong attention to detail and problem-solving skills
• Ability to work independently and proactively
• Professional demeanor and strong interpersonal skills.