Executive Assistant at BP Business Solutions

Job Summary

Provides administrative support and assistance to the CFO.

Responsibilities

• Provide administrative support to the CFO
• Manage agendas, travel plans and appointments for upper management, mainly the ED/Chief Finance Officer.
• Manage emails, letters, packages, phone calls and other forms of correspondence
• Support bookkeeping and budgeting procedures for the company
• Create and update databases and records for financial information, personnel, and other data
• Manage office supplies and always ensure appropriate stock
• Arrange travel plans of the CFO and other Managers, coordinate airport transfers and protocols
•  Screen incoming calls and correspondence, respond proactively and follow-up
• Coordinate CFO’s meetings/presentations by arranging for facilities and catering and issuing appropriate information to attendees       
• Ability to manage, plan and execute Corporate Social Responsibility initiatives

Qualifications and experience

First Degree in Arts or Social Sciences

Minimum of 3-5 years’ experience supporting a Senior Manager or a C- Level Executive

Leadership and responsibilities

• Candidate must possess excellent written and communication skills
• Strong ability to plan, organize, and multi-task is required
• Candidate must be able to use Microsoft Office (Word, Excel and Powerpoint) and Outlook (email)
• Strong problem-solving skills and details oriented
• Candidate must have initiative, must be pro-active and risk adverse, be accurate and precise in his/her work and able to function in a fast-paced environment.