Executive Assistant at a Visionary Fashion House at Elizabeth Maddeux

Role Summary

• As they continue to scale, our client is seeking a high-performing Executive Assistant who will serve as a trusted right-hand partner to the CEO and help drive operational and strategic priorities.
• The Executive Assistant to the CEO will serve as a strategic partner and proxy, providing both high-level administrative and operational support.
• She will manage the CEO’s time, communications, and priorities, while also liaising with internal teams, high-value clients, vendors, and fabric suppliers.
• The ideal candidate must be tech-savvy, emotionally intelligent, highly articulate, and capable of independently representing the CEO at important meetings and negotiations.

Key Responsibilities
Executive & Strategic Support:

• Serve as a proxy and representative of the CEO in internal and external meetings, including with partners, suppliers, and high-net-worth clients.
• Attend key strategic meetings, take minutes, track action points, and follow up to ensure execution.
• Coordinate the CEO’s daily schedule, travel plans, and appointment calendar, prioritizing critical engagements.
• Prepare high-level documents including strategic reports, board presentations, memos, briefing notes, and internal reports.

Operations & Business Coordination:

• Interface with key departments (design, production, sales, logistics) to ensure smooth flow of operations and timely reporting to the CEO.
• Oversee and coordinate with vendors, contractors, and service providers, ensuring quality delivery and alignment with company standards.
• Monitor and manage critical projects, timelines, and deliverables on behalf of the CEO.
• Act as a confidential liaison between the CEO and staff, clients, and stakeholders.

Client & Relationship Management:

• Engage with high-profile clients and VIPs with professionalism and poise, representing the CEO where required.
• Prepare personalized communication and briefings for client meetings, fittings, or consultations.
• Manage and respond to key business correspondence on behalf of the CEO.

Supplier & Vendor Engagement:

• Negotiate with fabric and accessories suppliers, ensuring quality, favorable pricing, and timely delivery.
• Track vendor performance, compare quotes, and recommend reliable sourcing options.
• Maintain an updated supplier and vendor database.

Communication & Brand Representation:

• Draft and review high-quality content (emails, speeches, reports) for both internal and external audiences.
• Attend fashion events, exhibitions, and networking functions as the CEO’s representative.
• Ensure the CEO is well-briefed before media or public appearances, and occasionally liaise with PR or brand partners.

Qualifications

• Bachelor’s Degree in Business Administration, Communication, Social Sciences, or a related field
• 2–3 years of experience in a similar role supporting C-level executives
• Prior experience in fashion, creative industries, or luxury retail is an added advantage
• Must be female, between 25–30 years old
• Strong understanding of fashion production cycles, sourcing, and client engagement.

Required Skills & Attributes:

• High emotional intelligence, maturity, and confidentiality
• Exceptional communication and presentation skills (written and verbal)
• Excellent organizational and time management abilities
• Strong business acumen with an understanding of fashion/luxury/lifestyle operations
• Skilled in negotiation, stakeholder engagement, and vendor management
• Tech-savvy: comfortable with calendar management tools (Calendly, Monday.com, etc), collaboration tools e.g. Google Workspace, MS Office, project tools (e.g., Notion, Jira, Trello, or Asana), Zoom, and productivity apps
• Self-driven, proactive, and capable of making independent decisions
• Poised, presentable, and comfortable in high-level corporate and creative environments.

Work Environment & Expectations:

• Hybrid work system
• May occasionally work evenings or weekends due to work requirements
• Availability to travel (within Lagos or nationally) for business engagements or fashion exhibitions.