Executive Assistant at a Legacy Medical Diagnostics Company at Elizabeth Maddeux

Role Summary

• The Executive Assistant will provide comprehensive administrative and strategic support to the CEO, serving as a critical right-hand partner in managing internal operations, key stakeholder communications, and external engagements.
• The ideal candidate must be emotionally intelligent, tech-savvy, highly articulate, and capable of representing the CEO in high-level meetings, managing vendor relationships, preparing reports, and engaging with clients and partners in the healthcare sector.

Key Responsibilities
Executive & Strategic Support:

• Represent the CEO in internal and external meetings with healthcare partners, vendors, stakeholders, and regulators when required.
• Coordinate the CEO’s calendar, appointments, and travel schedule, ensuring strategic alignment with business goals.
• Prepare board-level reports, presentations, business reviews, and briefing documents.
• Track deliverables from leadership meetings and support the CEO in ensuring timely follow-through.
• Draft official correspondences, proposals, strategic documents, and speeches on behalf of the CEO.

Operations & Business Coordination:

• Interface with key departments (design, production, sales, logistics) to ensure smooth flow of operations and timely reporting to the CEO.
• Liaise with heads of department to monitor project progress, workflow, and operational effectiveness.
• Maintain a strong overview of ongoing laboratory or clinical partnerships, equipment procurement, and expansion projects.
• Ensure regulatory and compliance documentation required by the CEO is up to date and submitted on time.
• Organize strategic planning meetings, medical summits, and corporate events as directed by the CEO.

Client & Relationship Management:

• Support the CEO in managing and building relationships with hospital clients, medical consultants, corporate partners, and public health bodies.
• Prepare briefing materials and conduct background research ahead of client or partner meetings.
• Attend client meetings as a company representative, ensuring a professional and responsive presence.

Supplier & Vendor Engagement:

• Interface with medical equipment suppliers, service vendors, and consultants on behalf of the CEO.
• Negotiate service contracts, request quotations, track delivery schedules, and monitor service quality.
• Maintain a supplier database and support the procurement process as needed.

Communication & Brand Representation:

• Serve as a communication bridge between the CEO and internal/external stakeholders, ensuring timely, professional interactions.
• Maintain accurate digital and physical records, filing systems, and confidential documents.
• Support in the preparation of internal newsletters, updates, and corporate communications.

Qualifications

• Bachelor’s Degree in Business Administration, Health Management, Sciences, or a related field.
• Minimum of 2 - 3 years’ experience supporting C-level executives, preferably in healthcare, diagnostics, or medical technology sectors.
• Prior experience in a client-facing, operations, or administrative management role is an advantage.
• Must be female, aged 25–30 years.
• Knowledge of the healthcare industry, compliance expectations, and medical operations is a strong asset.

Required Skills & Attributes:

• High emotional intelligence, maturity, and confidentiality.
• Exceptional communication and presentation skills (written and verbal).
• Excellent organizational and time management abilities.
• Strong business acumen with an understanding of fashion/luxury/lifestyle operations.
• Skilled in negotiation, stakeholder engagement, and vendor management.
• Tech-savvy: comfortable with calendar management tools (Calendly, Monday.com, etc), collaboration tools e.g. Google Workspace, MS Office, project tools (e.g., Notion, Jira, Trello, or Asana), Zoom, and productivity apps.
• Self-driven, proactive, and capable of making independent decisions.
• Poised, presentable, and comfortable engaging medical professionals and executives.

Work Environment & Expectations:

• Hybrid work system.
• May occasionally work evenings or weekends due to work requirements.
• Availability to travel (within Lagos or nationally) for industry events or stakeholder engagements.

Benefits

• Competitive salary: N200,000 - N250,000 / Month.
• Opportunity to work closely with a dynamic CEO in a mission-driven medical company.
• Exposure to healthcare leadership, innovation, and strategic planning.
• Access to professional development and industry training opportunities.
• Supportive work culture that values growth and initiative.
• Flexible work schedule with a focus on outcomes.