Employee Engagement & Relations Specialist at Vendease

Job Summary

As People Operations - Employee Relations, you are required to ensure that employee records (electronic and files) are accurate and updated, manage employee exit and employee wellbeing. Vendease is looking to recruit an Employee Relations Specialist who will be responsible for bringing two target audiences together in a better relationship.The Engagement Specialist must work to understand the unique perspective of the target audience, and their wants, needs, and priorities, in order to improve their interaction with Vendease. The role typically requires the development of an engagement plan that could include activities designed to build these relationships. The role may also require service delivery, and budget or project management. They may handle billing or invoicing or even work with the team and other cross functional teams to develop employee engagement programs.

Job Details

• Creating and communicating policies relating to People Operations - Admin
• Maintain an adequate and functional HRIS database for all employee information - Admin
• Ensure staff records are regularly updated on HRIS and in staff files where applicable - Admin
• Perform periodic staff file audits and overall Management of records/filing system - 
• Ensure exits, suspension, new hires, redeployment and all other data changes with financial implications are adequately captured on HRIS to avoid loss of funds and payroll report is accurate 
• Provide oversight of the separation process for exiting staff including updating their employment status on HRIS and key stakeholders are notified 
• Track and collaborate with Performance Management to ensure prompt initiation and conclusion of confirmation processes for staff as at when due 
• Ensure efficient coordination of vendors for employee details verification as well as follow-up to ensure response from personal and previous employer references for new hires 
• Handle enquiries and complaints that relate to confirmation and staff records 
• Responsible for managing all employee conflict, grievance and disciplinary issues
• Preparation of reference letters for ex-employees 
• Manage and process all leave applications 
• Wellbeing: Work with the Head of People Operations to design and implement a bi-annual wellbeing calendar that focuses on all aspects of employee life
• Help Desk: Initiate and manage a process to effectively respond to employee queries
• Other related functions as required

Requirements

• Have effective time & Self-Management skills
• Global and Cultural Awareness
• Interpersonal relations
• Experience in a start-up will be an added advantage
• Administrative Skills
• Ability to use HRIS (Seamless HR)
• First Degree in any discipline
• At least 4 years of experience in HR or related Function

Benefits

• Comprehensive health insurance
• Hybrid work schedule
• Annual paid time off
• Annual performance bonus
• Training and development opportunities
• Vendease Tuckshop (BNPL)
• Employee Stock Option