Document and Data Control Coordinator at Anap Jets

Job Objective/Purpose of Job:

• Responsible for controlling, organizing, and ensuring the accuracy of all data and documentation at Anap Jets.
• This role includes maintaining proper access controls, ensuring compliance with relevant regulations, and overseeing the creation, revision, storage, and distribution of documents across the organization.

Job Duties/Responsibilities/Accountabilities:

• Develop and Maintain a Document Control System to ensure accuracy of documentation.
• Develop, document, and maintain standards, best practices, or system usage procedures for the Document Control System.
• Facilitate Publishing and Revision of Anap Jets manuals.
• Control and Distribution of Anap Jets manuals.
• Administer document and system access rights and revision control to ensure the security of the system and integrity of master documents.
• Ensure constant Update, Analysis and Reporting of Operations’ department and Flight Data information based on company database software.
• Coordinate and support all activities of Anap jets Data Control Unit’s staff.
• Carry out regular Aircraft and operations documentation audits as required.
• Support audits/inspections from regulatory bodies, vendors, suppliers, and customers as related to the Document Control System.
• Assist in the selection, implementation, use, and oversight of document and data control software.
• Coordinate documentation and file management of hard copies and electronic file folders across all departments (including Maintenance & Engineering, Flight & Ground Operations, etc.).
• Maintain records and track submissions for document reviews, revisions / approvals and issue related correspondence.
• Develop and present process / procedural documentation solutions to department heads.
• Manage and control required compliance documentation including Engineering related documents; for procurement, distribution, revision control and retention.
• Manage retention of documentation within the Document Control System and prevent the use of obsolete documents.
• Develop a Manual Matrix for each Anap Jets Manual that delineates adherence to the Nig.CARs, ICAO Annexes, ICAO PAN Documents, ISSA, and IOC requirements utilizing an Excel spreadsheet and MicrosoftSharePoint.
• Any other assigned duty

Job Requirement & Skills: 

• BSc/BA/HND in related discipline
• Advanced knowledge of Excel Spreadsheets and Microsoft SharePoint.
• 5 years’ experience in the Aviation Data and Document Control Unit
• Computer literate with excellent ability to use different computer software
• Excellent knowledge of document control procedures.
• In-depth experience in the use of Operations Manuals and other flight documentation
• Sound knowledge of related ICAO Annexes, PAN Documents, andrecommended practices
• Excellent written and oral communication skills
• Ability to multitask
• Ability to delegate duties
• Organizational skills
• Leadership Skills