Corporate Event Coordinator at Ascentech Services Limited

• We are seeking an Event Coordinator that would be essential in the event planning process as well as the execution of events. You understand the various aspects of an event, such as planning, logistics, and execution, and are committed to ensuring a smooth and successful experience.

Key Responsibilities

• Event Planning & Execution: Lead the planning, coordination, and execution of events, including conferences, trade shows, company-hosted events, and internal meetings.
• Event Correspondence: Manage correspondence including communication with 3rd party organisations, and pre- /post-event communication
• On-Site & Off-Site Event Management: Oversee event day operations, including setup and logistics, ensuring smooth execution and a positive attendee experience.
• Vendor & Stakeholder Coordination: Source and manage relationships with event vendors, including venues, caterers, AV teams, and other service providers.
• Event Materials & Collateral: Collaborate with the marketing team to ensure the creation and/or availability of event-related materials, including signage, digital assets, handouts, and promotional items.
• Budget & Reporting: Manage event budgets when required, track expenses, and provide postevent analysis with insights and actionable recommendations for future improvements.
• Company-Hosted Engagements: Plan and coordinate company-hosted events.
• Cross-Functional Collaboration: Work closely with marketing, sales, and logistics teams to execute event plans.

Qualifications & Skills

• 3+ years of experience in event planning and management, ideally in a corporate or B2B context.
• Strong project management skills and the ability to handle multiple events simultaneously.
• Creative problem-solver with a proactive mindset.
• Excellent organizational skills, including managing logistics and vendor relationships.
• Strong communication and interpersonal skills, with the ability to collaborate across teams and engage diverse stakeholders.
• Self-sufficient with the ability to carry out administrative tasks independently.
• Willingness to manage overnight setups.