Contract Manager at The People Practice

Our client in the energy industry is looking to hire a Contract Manager who will oversee the entire contract lifecycle for external, internal, and sub-contracts related to the organization’s services and activities. He or she will ensure successful project execution within budget and on schedule, while meeting contract stipulations and safeguarding the company's interests.

Responsibilities

Contract Management Lifecycle:

• Manage all aspects of the contract lifecycle, from pre-award negotiations through contract execution, close-out, and post-project evaluation.
• Develop and implement effective contract management strategies to mitigate risks and ensure compliance with contractual terms and conditions.

re-Contract Management:

• Collaborate with internal teams to develop and finalize contract terms for new projects.
• Lead contract negotiations with clients, vendors, and subcontractors, securing favourable terms for the company while maintaining strong client relationships.
• Ensure contracts comply with company policies, industry standards, and all legal requirements.
• Develop and implement risk mitigation strategies for potential contractual issues.

Contract Execution & Administration:

• Manage the day-to-day execution of all assigned contracts, ensuring adherence to agreed-upon terms and conditions.
• Oversee the work of project administrators to effectively manage contract deliverables, timelines, documentation, and budgets.
• Provide guidance and support to cost control engineers in managing project costs and ensuring cost-efficiency.
• Identify and resolve any contract discrepancies or performance issues in a timely and professional manner.
• Manage change orders and variations to contracts, ensuring proper documentation and authorization.

4Post-Contract Management:

• Oversee the contract close-out process, ensuring all deliverables are complete and final financial settlements are achieved.
• Maintain accurate and comprehensive contract documentation for future reference and audit purposes.
• Manage the claims process, evaluating contractor claims and negotiating settlements to minimize financial impact.

Project Oversight & Team Leadership:

• Provide leadership and direction to a team of project administrators and cost control engineers.
• Foster a collaborative and results-oriented work environment within the contract management team.
• Delegate tasks and responsibilities effectively, ensuring all team members understand their roles and contribute to project success.
• Monitor project progress and identify potential issues or delays, proactively implementing corrective actions.
• Conduct regular team meetings to discuss project updates, challenges, and solutions.

Communication & Collaboration:

• Maintain clear and consistent communication with internal stakeholders (project managers, engineers, finance) and external stakeholders (clients, contractors, subcontractors).
• Prepare comprehensive contract reports and status updates for the Chief Commercial Officer and Senior Management.
• Facilitate effective communication and collaboration between internal teams and external partners.

Cost Control & Risk Management:

• Work closely with cost control engineers to monitor project budgets, identify cost variances, develop and implement cost-saving measures.
• Proactively identify and mitigate potential contractual and project risks, developing effective risk management strategies.
• Ensure adherence to company policies and procedures related to contract management and risk mitigation.

Qualifications

• Bachelor’s degree in Engineering, Business Administration, Law (with a focus on contracts), or a related field.
• Minimum 3+ years of experience in a contract management role, ideally within the oil and gas services industry.
• In-depth understanding of contract management principles, negotiation techniques, and risk management practices. 
• Good knowledge of oil and gas and engineering processes and a strong understanding of commercial and legal (especially contract) considerations.
• Proven track record of successfully managing complex contracts and ensuring project delivery within budget and on schedule.
• Excellent knowledge of various types of contracts in the Oil and Gas industry including Engineering, Procurement, and Construction (EPC) contracts, Vendor and Logistics Contracts and Joint Ventures and Partnerships Contracts.
• Proficiency in contract management software and familiar with relevant oil and gas industry standards.
• Working knowledge of communication, scheduling, & budgeting tools (e.g., MS Project, Spreadsheets, MS Office)

Must have skills

• Must posses strong analytical and problem-solving skills with a focus on detail and accuracy to identify and resolve contractual issues.
• Strong leadership and interpersonal skills with the ability to motivate and guide a team
• Ability to communicate clearly and effectively at all levels.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Ability to build rapport with project stakeholders (internal & client).
• Clear dedication to excellent project execution and exceeding client expectations.
• Demonstrated exceptional organizational and time management skills to manage multiple contracts, deadlines, and priorities effectively.