Confidential Secretary at Hamilton Lloyd and Associates

Job summary

• The Confidential Secretary provides specialized clerical, administrative, and secretarial support services to executive and/or financial employees who manage sensitive and/or confidential information and decisions.

Duties / Responsibilities

• Performs various secretarial, clerical, and administrative duties, but with specialized attention to the fact that the information, decisions, and communication involved may be sensitive or confidential.
• Schedules meetings and appointments, maintains calendars, and makes travel arrangements for assigned executive or financial staff.
• Prepares confidential reports such as statistical and financial reports for distribution.
• Maintains and files confidential records, such as employee records, contract negotiations, and any notes and data related to those files.
• Provides, whether personally or through other available staff, skills such as typing, filing, and mail management.
• Transcribes legal documents and confidential reports; acquires official signatures as required.
• Performs other related duties as assigned.

Supervisory Responsibilities:

• May train other administrative, clerical, and secretarial staff.

Education and Experience

• University Degree or equivalent required.
• At least two years related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be energetic and be able to work long hours.

Required Skills / Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and sensitive information.
• Proficient with Microsoft Office Suite or related software.
• Ability to type at least 55 WPM.
• Familiarity with, or ability to quickly learn, basic office and clerical procedures and equipment.