Confidential Secretary at Globalclique

Job Description

• We are seeking a highly professional and discreet Confidential Secretary to provide top-level administrative support to senior executives.
• The ideal candidate will demonstrate exceptional organizational skills, a strong sense of confidentiality, and the ability to manage sensitive information effectively.

Job Responsibilities

• Manage and organize the executive’s schedule, including meetings, appointments, and travel arrangements.
• Prepare, proofread, and manage confidential correspondence, reports, and presentations.
• Schedule, prepare agendas, and record minutes for meetings, ensuring timely follow-ups on action items.
• Maintain the confidentiality of sensitive information and ensure secure document storage.
• Screen and manage calls, emails, and other communications on behalf of the executive.
• Maintain efficient filing systems and oversee office supplies for executive-level operations.
• Act as a bridge between the executive and internal/external stakeholders.
• Coordinate and prioritize tasks to ensure deadlines are consistently met.
• Proficiency in computer systems, internet technologies, and exceptional typing skills are essential.

Requirements

• OND / HND / B.Sc / M.Sc in Secretarial Studies, Business Administration, or a related field.
• 3 - 7 years of experience as a confidential secretary or in a similar administrative role.
• Proven track record of handling confidential information discreetly.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
• Exceptional multitasking and time management abilities.
• Excellent verbal and written communication skills.
• High level of accuracy in handling correspondence and preparing documents.