Compliant and Response Mechanism (CRM) Officer at Lindii Peace Foundation (LPF)

Key Responsibilities
Project Management:

• Under the guidance of the MEAL and Innovation manager, compile sensitive complaints like harassment, SEA, abuse, and exploitation and process according to the CRM SOP.
• Provide guidance and technical support on complaints and feedback to the humanitarian response, in all phases of project cycle.
• Develop an activity implementation plan for complaints and feedback and other MEAL related activities with support from MEAL and Innovation Manager.
• Lead/organize regular monitoring visits and if required project action plans revisions and modifications.
• Ensure compliance with Core Humanitarian Standards on Quality and Accountability.
• Working with MEAL and Innovation Manager, ensure adequate data capturing of project participants.
• Coordinate and support CRM activities, especially at the community level. These can include: identifying appropriate candidates for outreach volunteers, delivering sensitizations and training, overseeing implementation and conducting monitoring in the field.
• Oversee the work of the Helpdesk agents and community outreach workers, providing practical advice and guidance.

Information and Coordination:

• Support the MEAL and Innovation Manager in the design, development, and review of an organization-wide complaints response policy and associated mechanism to capture community-generated feedback.
• Take the lead in regular collection and categorization of complaints and feedback.
• Prepare monthly and quarterly analysis and reporting of incoming complaints and trends and identify solutions.
• Escalate and follow up on complaints received with concerned project teams.
• Ensure that Information, Education, and Communication (IEC) materials on complaints and feedback are context specific (including language, content, and socio-cultural appropriateness).
• Serve as a focal person for CRM and accountability coordination and capacity strengthening for LPF partners, including CRM spot check and capacity building.
• Represent LPF within relevant coordination structures such as the Community Engagement, Accountability and Learning (CEAL) Working Group.

Safeguarding:

• Collaborate with the Safeguarding Focal Point to ensure that LPF policies on Safeguarding and Child Protection are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility.
• This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and LPF’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Other Tasks:

• Perform any other duties assigned by the supervisor and Senior Management to ensure office efficiency.

Requirements

• Bachelor's Degree in Management, Social Research, and Development Studies or a related field or comparable addition to experience.
• Masters degree is an advantage.
• Minimum of 3 years proven experience in accountability especially accountability to affected populations (AAP) feedback mechanisms concepts and international humanitarian quality standards (CHS, Do No Harm).
• Previous experience of working with national or international NGOs.
• Experience in implementation of accountability and complaints reporting mechanisms in NGO.
• Experience in developing and/or managing complaints reporting mechanisms across programs.
• Understanding of monitoring processes, learning, adaptation and evaluation.
• Ethical, focused on treating complainants/ community fairly and culturally sensitive.
• Innovative and solutions oriented with sound analytical, conceptual and strategic thinking skills.
• Proven interest & commitment to humanitarian and development principles and demonstrable understanding of conflict/post conflict development contexts and community engagement.
• Excellent communication skills and experience in report writing.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Proficiency in English (Spoken and written proficiency in Hausa, Shuwa and Kanuri an added advantage).

Key Relationships:

• This role will report to the partnership Manager and the MEAL and Innovation Manager.
• The CRM Officer will have regular and substantial engagement with other LPF staff and stakeholders including:
• Senior Management Team (SMT), Department Managers and Technical leads
• Third-party vendors and service providers
• Partner organizations (primarily MEAL personnel)
• Community members and other key stakeholders in project locations.

Person Specification:

• Excellent interpersonal and listening skills with honesty and confidentiality; ability to deal tactfully and discreetly with situations, people and information.
• Ability to positively influence others and successfully reconcile differences.
• A self-starter with a demonstrated strong results-based orientation and with high levels of integrity, credibility and dependability – especially under pressure.
• An energetic team player who can effectively collaborate, and who can stand alone when necessary.
• Commitment to LPF’s mission, vision and values, and the ability to convey with enthusiasm LPF’s role in accompanying and serving forcibly displaced people and in advocating for their right to protection and a life in dignity.
• Acceptance of diversity and inclusion as a core value.
• Willingness to work in flexible, sub-optimal, stressful and unstable environment.