Compliance Assistant at KNCV Tuberculosis Foundation

Purpose of the Job

• The Compliance Assistant works in collaboration with all departments to ensure that procedures are respected and in compliance with KNCV Nigeria system and policies. The Compliance Assistant will support in monitoring the performance of all financial and operational functions within the TB LON 1&2 Project. S/He will contribute to the implementation, monitors key deliverables of the approved work plans and concept notes, and assist in the follow-up of a strong internal control system and compliance with donor rules and Regulations well as organization policies.

Duties and Responsibilities

• Ensures adherence and compliance to KNCV and donor rules and regulations.
• Reviews KNCV’s procedures, manuals, and SOPs to assess compatibility with KNCV and donor regulations and provide input as required to the revision of the manuals.
• Under the supervision of the compliance manager, follows up and ensures that all external/internal audit recommendations are implemented and cleared up within the stipulated timeline.
• Ensure retirement of field activities including review of documents from all field activities.
• Supports in developing, revising, finalizing, and submitting concept notes.
• Support the preparation and ensure reliability of the financial reports to the donor and to KNCV central Office.
• Support in the carrying out of periodic oversights to the states to ensure compliance to financial policies for all expenditures.
• Support in the archiving of relevant project documentations as directed by the supervisor.
• Provides administrative support during preparation of annual planning and other project activities as needed.
• Review third-party payment invoices against invoice review checklists and standard operating procedures (SOPs); ensure invoices are supported by backup documentation and aligned with contractual terms and conditions.
• Confirm the presence of contractual deliverables for all invoiced charges and flag noncompliance for follow-up by the Compliance Manager.
• Ensure that all procurement checklists are followed meticulously and adhered to, and observations shared with the supervisor.
• Under the directives of the Compliance attend all procurement committee meetings
• Communicates mis-applied rates and/or a lack of supporting documentation/deliverables to the Compliance officer/Manager for appropriate follow-up.
• Flags, instances of ingenuine invoices and contract misalignments.
• Follow-up with responsible persons for missing support documents/deliverables.
• Assist in the conducting of Spot checks in all departments and clusters.
• Assist in the pre-reviewing of payment vouchers/retirements.
• Support in ensuring proper follow-up on audit and compliance findings as directed by the compliance Manager.
• Carry out any other related duties by the supervisor. 

Requirements

• Bachelor’s degree in Accounting, Finance and Business Administration or a relevant field.
• At least 2-3 years’ relevant work experience.
• Possession of ICAN or ACCA is an added advantage
• Ability to travel across the 14 states of implementation is desirable.
• Proficiency in the use of computer applications (Microsoft Office etc.)
• Excellent written and verbal English language skills.
• Must be self-starter with the ability to work in a team, dynamic, solid, and open.
• Must be flexible with absolute integrity, organizational awareness and understanding of cultural differences.
• Have a high sense of integrity and transparency.
• Ability to manage official information in a confidential manner.
• Ability to use multi-task and work well under pressure to meet deadlines.