City Facility Project Manager at Alaro City

Requirements

• We are seeking a highly skilled and motivated Facilities Project Manager to oversee the planning, coordination, and execution of facility-related facilities projects. This role will ensure that all City Management facilities projects are completed on time, within budget, and meet the organization's standards for quality, safety, and compliance. The Facilities Project Manager will work closely with internal stakeholders, contractors, and vendors to manage repairs, renovations, upgrades, and general facility maintenance.

Key Responsibilities:

Facilities Project Planning and Coordination:

• Develop detailed facilities project plans, including scope, budget, timeline, and resources required.
• Lead the procurement process for contractors, vendors, and materials.
• Ensure all facilities project activities comply with safety standards and local regulations.

Budget and Cost Management:

• Develop and maintain facilities project budgets.
• Monitor expenditures and ensure facilities projects remain within financial constraints.
• Approve invoices and manage payments related to facilities projects.

Stakeholder Management:

• Communicate effectively with internal teams, stakeholders, and external contractors.
• Provide regular updates on facilities project progress, risks, and changes to key stakeholders.

Vendor and Contractor Management:

• Source, negotiate, and manage relationships with external vendors and contractors.
• Oversee the work of contractors to ensure quality and compliance with contract terms.

Facilities Maintenance Oversight:

• Coordinate and oversee regular facility maintenance and repair activities.
• Address urgent facility issues, including repairs or emergencies.

Compliance and Documentation:

• Ensure all facilities projects meet health, safety, and environmental compliance requirements.
• Maintain accurate records of all facilities projects, including design, budgets, contracts, and permits.
• Review and approve final facilities project reports and as-built documentation.

Risk and Issue Management:

• Identify potential risks in the facilities project lifecycle and develop mitigation strategies.
• Resolve any issues that arise during the facilities project execution phase promptly.

Any other role as may be assigned by the line manager.

REQUIREMENTS

Qualifications:

Education:

• Bachelor’s degree in engineering (preferably Electrical, Civil or Mechanical Engineering), Facilities Management, or Construction Management.

Experience:

• Minimum of 10 years of experience in facilities management or facilities project management, preferably with experience in construction or facility renovation facilities projects.

Skills:

• Strong facilities, project management and leadership skills.
• Proficient in Microsoft Office Suite, facilities project management software (e.g., Procore, MS Project, or similar), and facility management tools.
• Ability to manage multiple facilities projects simultaneously with strong attention to detail.
• Excellent verbal and written communication skills.

Certifications (Mandatory/Preferred):

• Project Management Professional (PMP) or similar certifications (Mandatory). 
• Facility Management Professional (FMP) or Certified Facility Manager (CFM)-Preferred.

Knowledge:

• Thorough experience and understanding of construction processes, facility workstreams (hard and soft landscape projects, HVAC and mechanical, electrical, plumbing, masonry work, road paving and maintenance), and safety standards.
• Familiarity with local building codes, regulations, and environmental laws.

Physical Requirements:

• Ability to inspect and oversee construction sites and facilities.
• Occasional lifting, standing, and walking for extended periods.