CEO Assistant at CIG Motor Ltd

What you would do

• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the Management Team, and members other members of staff.
• Communicates directly and on behalf of the CEO with Chairman, Stakeholders, foundation staff, and others on matters related to programmatic initiatives as directed.
• Conducts research on prospective corporate Stakeholders to identify and evaluate current needs and assembles materials needed for the proposals.
• Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with Stakeholders and prospects.
• Supports CEO in his external commitments, including service on external boards, committees and other groups.
• Administratively supports CEO on documents formatting, surveys set up and other administrative tasks such as email drafts and other correspondence as directed.
• Serves as the CEO’s administrative liaison to the Chairman, processing travel reimbursement requests; and compiling, assembling, and distributing Board meeting materials.
• Coordinates Executive, Finance, Audit Committee meetings, maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off site to support the CEO’s agenda.
• Assists in coordinating, scheduling, attending meetings with senior management team. Prepares an account of the meetings and designates and follows up on assigned action items.

What you should have

• 2-5 years proven work experience as an Executive Assistant
• Ability to plan and manage schedules using google calendar and any other software calendar.