Category Manager, Project and Facilities at Hobark International Limited (HIL)

Duties and Responsibilities – Project & Facilities Contracts Analyst

• Manage end-to-end Contracts and Procurement (C&P) activities for all project execution and facilities-related services, materials, and equipment, ensuring alignment with approved project schedules and operational requirements.
• Drive the C&P process to secure optimal quality, cost, and delivery terms for engineering, construction, maintenance, utilities, and facilities management services.
• Develop and manage tendering and contracting plans to support project milestones, facilities upgrades, brownfield modifications, and maintenance programs.
• For services and materials with nominated vendors, lead commercial negotiations and establish appropriate contractual agreements in line with Company policies.
• For competitive sourcing (RFQ/ITT/RFP processes), prepare tender documentation, coordinate bid issuance, manage clarifications, conduct commercial evaluations, recommend supplier selection, and finalize contracts.
• Coordinate and facilitate interfaces between the Projects Team, Facilities/Operations Team, and C&P Department to ensure seamless contract execution and delivery.
• Ensure compliance with Nigerian regulatory requirements, including NCDMB, NUPRC, and other applicable statutory and local content regulations, supporting regulatory engagements where required.
• Manage internal interfaces with Legal, Finance, Insurance, HSE, and Technical teams to ensure complete and compliant tender packages and contract documentation.
• Ensure all internal and external approvals are obtained at each stage of the procurement lifecycle in accordance with Company C&P Procedures, Delegation of Authority (DOA), and approval matrices.
• Manage bid queries, deviations, and clarifications in accordance with established governance procedures.
• Lead the commercial component of techno-commercial evaluations and price bid assessments, while coordinating technical evaluations with Engineering, Projects, and Facilities teams to ensure robust and defensible award recommendations.
• Facilitate and lead commercial negotiations with vendors and contractors to achieve best value and risk-balanced contract terms.
• Develop recommendations for contract award and prepare approval documentation for submission to Management and relevant Committees (e.g., Bid Committee).
• Draft and review Letters of Award (LoAs), Service Orders, Call-Off Agreements, and Contracts to ensure clarity in scope, deliverables, KPIs, payment terms, and risk allocation.
• Support post-award contract administration, including monitoring long-lead items, milestone tracking, variation management, claims support, and contractor performance evaluation.
• Coordinate and facilitate Supplier Performance and Relationship Meetings to proactively address post-award issues, variations, and service delivery performance.
• Ensure proper documentation, filing, and audit readiness of all procurement and contract records within the Company’s document management system (e.g., SharePoint).
• Provide regular (weekly/monthly) status reports on procurement activities, contract performance, cost tracking, and risk exposure related to projects and facilities.
• Support continuous improvement initiatives within the Projects & Facilities contracting process, including cost optimization, standardization of contract templates, and risk mitigation strategies.
• Perform any other duties as assigned by the Contracts & Procurement Management or Project Leadership Team.

Qualifications

• A Degree in Engineering discipline, Commerce, Business or Supply Chain Management.
• If holds any other Degree, then at least a Post Graduate Diploma degree in Contracts and Procurement / Supply Chain Management
• Master’s Degree or Post Graduate Diploma degree in an appropriate supply chain field will be an added advantage but not mandatory.
• Membership of appropriate Professional organization(s) - Preferred.