Business Support Associate at GOALPrime Organization Nigeria (GPON)

Job Summary

• The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) orintensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
• The role holder will be responsible for the provision and management of effective administrative services in the Kastina and Zamfara
• The Administration Officer will contribute to ensuring that GPON’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to GPON Quality Standards and endeavors to implement effective administration systems.

KPI:

Administration and Office Management:

• Management of Office facilities and travel for the Country operations
• Ensure the office is adequately equipped with sufficient levels of supplies (consumables, stationery, equipment) etc, is fully functioning and fit for purpose to enable all staff to operate with maximum efficiency
• Store Management (Stationaries and consumables)
• Develop, manage, and oversee effective relationships with service providers suppliers, landlords, etc, ensuring transparency and value for money
• Manage and supervise the Office Assistants and cleaners.
• Liaise with the Programme Operations (field and Abuja) to ensure that shared office support functions run smoothly, and resources are used efficiently and effectively
• Ensure compliance with GPON Policies and Guidelines
• Oversee the maintenance of the office premises/residences, furniture, fittings and all equipment in a fully functioning state
• Pro-actively identify potential problems affecting staff, proposing solutions and working to put them in place

Travel, Logistics & Events:

• Oversee the management for all travel, business visas, and accommodation for visitors, consultants, and staff on official GPON business. Ensure that travel is on schedule and cost effective and that visits to Country Programmes occur with a minimum of disruption and downtime
• Ensure that meetings and conferences are effectively managed ensuring value for money and transparency in all the processes.
• Support the Procurement department when needed

Additional Job Responsibilities:

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Safeguarding

• Ensure that the gender component of project complies GPON’s safeguarding policies 
• Work with the project safeguarding officer to ensure that all gender and inclusion activities have a safeguarding risk assessment and mitigation measure in place 

Behaviours (Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling GPON values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for GPON, engages and motivates others.
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Qualifications

• University Degree in Business Administration, or equivalent in relevant field
• A minimum of 3 to 4 years of experience in a administration role in a corporate or NGO environment
• Proven ability to provide high level support to management teams
• Ability to plan and organize a substantial workload that including complex, diverse tasks and responsibilities
• Experience of managing and developing teams
• Experience of setting up and maintaining management information systems and office systems
• Experience of effective budget development and management
• Experience of negotiating service contracts and ensuring value for money
• Excellent communication skills in order to deal tactfully and sensitively with a wide range of people
• Excellent organizational skills and a track record of consistently prioritizing delivering on time
• A high level of computer literacy
• Good judgement, initiative and problem-solving ability
• Fluency in spoken and written English and Hausa
• Commitment to GPON’s mission and values

Level Of Contact With Children

High contact- the job responsibilities of this position require the post holder to have very frequent contact with children. It is expected that children shall be protected at all times.

Salary and conditions: NGN 400,000 – NGN500,000. The income will be subject to statutory deductions as per applicable Nigerian laws. The employee is responsible for the tax returns.

The position is for Nigerian nationals only and qualified female candidates based in Kastina and Zamafara are encouraged to apply.