Assistant Administration Manager at AMO Farm Sieberer Hatchery Limited

Location: Maya, Oyo

Job Summary

• The Assistant Admin Manager will support the overall administration and smooth running of Amo Farm Sieberer Hatchery by ensuring effective management of facilities, staff welfare, records, and administrative systems.
• The role involves coordinating daily office operations, supervising support staff, and providing efficient administrative services that enable the company to focus on its core agribusiness objectives.

Key Responsibilities
Administrative Support & Office Management:

• Assist the Admin Manager in coordinating daily administrative operations across the business.
• Supervise clerical and support staff to ensure efficiency in service delivery.
• Manage office facilities, supplies, utilities, and equipment maintenance.
• Ensure compliance with company administrative policies and procedures.
• Oversee visitor management, travel logistics, and accommodation arrangements for staff and guests.

Records & Documentation:

• Maintain proper filing systems for correspondence, contracts, and company records.
• Assist in preparing reports, memos, and presentations for management.
• Support the management of statutory records, licenses, and renewals.

Staff Welfare & Support Services:

• Coordinate employee welfare services, including canteen, transport, and accommodation.
• Handle staff requests related to administrative issues and ensure timely resolution.
• Support the HR team in employee engagement activities where required.

Logistics & Fleet Coordination:

• Assist in monitoring the use and maintenance of company vehicles and generators.
• Ensure cost-effective scheduling of transport for staff and materials.
• Track fuel consumption, repairs, and maintenance of administrative assets.

Compliance & Reporting:

• Ensure adherence to health, safety, and environmental (HSE) standards in administrative operations.
• Provide periodic reports on administrative activities to the Admin Manager.
• Recommend improvements in administrative processes and cost savings.

Qualifications & Experience

• Bachelor’s degree / HND in Business Administration, Public Administration, Management, or related field.
• 5 years’ experience in administration, preferably in agribusiness, FMCG, or manufacturing.
• Experience supervising support staff and managing office operations

Required Skills & Competencies:

• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Supervisory and leadership skills.
• Problem-solving and decision-making ability.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Knowledge of administrative procedures, logistics, and facility management.

Behavioural Competencies:

• Integrity and accountability in handling company resources.
• Attention to detail and a high level of accuracy.
• Proactive and results-driven mindset.
• Ability to multitask and work under pressure.
• Team spirit and supportive attitude.