Administrative Support at Lead Web Praxis Media

Administrative support workers help executives with the day-to-day running of the business by assisting with clerical and administrative processes. This job involves tasks such as organizing meetings and travel arrangements, responding to inquiries and implementing office procedures and systems.

Tasks.

• Answer phone calls and direct calls to appropriate or take messages;
• Attend meetings to record minutes;
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors;
• File and retrieve corporate documents, records and reports;
• Make travel arrangements for executives;
• Open, sort, and distribute incoming correspondence, including faxes and email;
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work;
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software;
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution

Competence (in order of importance)

• Integrity – Job requires being honest and ethical;
• Attention to Detail – Job requires being careful about detail and thorough in completing work tasks.
• Dependability – Job requires being reliable, responsible and dependable, and fulfilling obligations.
• Cooperation – Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Self Control – Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.