Administrative Secretary at Andersen

Job Summary

Our Client, an indigenous oil and gas servicing company involved in the provision of marine and logistics services is looking to hire an administrative Secretary. The Ideal candidate will coordinate and schedule travel, meetings, and appointments, prepare agendas for meetings, conferences, and other assigned events. In addition, respond to, and resolve administrative inquiries and questions.

Responsibilities

• Provide high-level administrative support to the Managing Director or director-level employee. 
• Collect requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepare summaries of findings and/or other related written correspondence as requested. 
• Conduct research (within skills and expertise) to assist with projects or inquiries. 
• Coordinate and schedule travel, meetings, and appointments of the Director(s). • 
• Prepare agendas and schedules for meetings, conferences, and other assigned events; take and distribute minutes or other notes as requested. 
• Respond to and resolve administrative inquiries and questions. 
• Welcome and direct the Managing Director’s visitors and company clients. 
• Answer and transfer phone calls, screening when necessary. 
• Perform other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies, coordinating equipment maintenance, and handling packages and correspondence. 
• Perform other related duties as assigned.

Requirements

•  A minimum of 2-3 years experience as an administrative officer, with 1-2 years experience as an Administrative Secretary.
• HND/BSC in a related field. 
• Proficiency in managing documents, spreadsheets, and databases. 
• Ability to liaise internally and externally on administrative matters. 
• Exceptional filing, recordkeeping, and organizational skills. 
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling and call forwarding systems.
• Excellent written and verbal communication skills. 
• Exceptional interpersonal skills.