Administrative Officer at The Learning Place School

Responsibilities
The responsibilities for the role are:

• The job holder will be expected to direct to be performed by contractors, routine and scheduled maintenance both within and outside the school buildings.

These maintenance and upkeep shall include but is not limited to:

• Identifying faults, hazards and initiating and performing repairs.
• Basic painting and redecoration.
• Ensuring the cleaning and evacuation of gutters and septic tanks
• Compound Maintenance - Paved Walkways, Swimming Pool, Landscaping, Car Park
• Rubbish Collection
• Generator Maintenance and Repairs
• Air conditioning checks and servicing
• All woodwork and shelving
• All office equipment including photocopiers, computers, printers, laptops and
• IT related equipment (e.g. routers, modems etc)
• All electrical appliances
• All plumbing checks.

Health and safety management duties:

• Facility Coordinator will generally be involved in anything that breaches the health, safety, security, or usability of the facilities.
• Facility Coordinator will often have contingency plans regarding what needs to be done in the event that certain situations occur, such as equipment breaking down unexpectedly.
• Playground grounds and equipment should be inspected daily for health and safety hazards.
• Carefully check for trash, broken glass, and other hazardous items and debris.
• Check for vandalism or other signs of inappropriate use of the playground area.
• Maintain knowledge regarding methods of industrial cleaning, safety practices and procedures, and health standards and hazards.

Project management duties:

• Coordinate appropriate facilities set-up and technical equipment for a variety of activities either for the school or for outside use as required.
• Track and communicate status of project and ensure timely feedback and accountability.
• Project future requirements regarding the school.
• Facility Coordinator must also work closely with the Head of Administration to determine the best upgrade paths for equipment and infrastructure.

Budget / Operational cost management Duties:

• As appropriate, solicit and analyze proposals from contractors to perform various repairs and special maintenance.
• Estimate the time and materials costs of proposed projects for the purpose of informing budgeting, planning and accountability of actual project costs
• Maintain manual and electronic documents, files and records (inspection records, time sheet, work orders and requisitions, supplies, chemical storage, crisis management data, security control).

Requirements

• The ideal candidate should have a Bachelor’s Degree, up to 3 years’ experience and be digitally savvy.