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  • Posted: Feb 24, 2021
    Deadline: Mar 10, 2021
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  • North East Regional Initiative (NERI) is an International Development Organization
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    Administrative Officer

    Position Summary:

    The Administrative Officer provides support to various departments and performs a broad range of administrative, clerical, and secretarial duties. This position will be based at the head office located in Abuja. Limited travel may be required.

    Reporting & Supervision: 

    The Administrative Officer reports to the Operations Manager in Abuja. 

    PRIMARY RESPONSIBILITIES AND DELIVERABLES

    Primary responsibilities include but are not limited to the following:

    • Provide Administrative support to the office.
    • Handle general inquiries and requests for information and materials via email, mail and/or phone.
    • Serve as main office point of contact/front desk by greeting, receiving, and directing office visitors and staff.
    • Keep records of incoming and out-going call/visitors logs and ensure proper coordination with guards at all times while ensuring security directives/office policy are followed as regards accessing the NLCB Office building
    • Liaise with service providers, external organizations and STTA’s on behalf of NLCB Operations.
    • Serve as liaison to the state logistics officers in the field offices on travel plans for all staff on airport pick/drop off and accommodation arrangements.
    • Serve as point of contact for operational support on land travel logistics/scheduling using NLCB movement planner and accommodation bookings within the State,
    • Provide operational support (car hire, airport transfers, pickup/drop off arrangements and assignment of communication tools) to HQ staff and other consultants visiting the country.
    • Assist in organizing events and corporate hospitality functions, using time and resource management skills to achieve smooth implementation.
    • Support Operations Manager to develop and maintain effective administrative systems and procedures to ensure the smooth running of the unit.
    • Create, supervise, and monitor Schedules for outsourced contractors under Operational/Admin unit
    • Support Operations Manager to Coordinate Admin staff leave schedules, travel authorizations.
    • Log in and update the movement schedule of every staff using the office vehicle or a car hire at any given time.
    • Process payments by generating goods received notes and payment requests for all office/operational activities, services rendered and completed by vendor.
    • Maintain, monitor and update electronic filing systems; staff contact list, staff birthdays, photographs and ID numbers as well as hard copy files- Purchase requests, staff travels requests, mails/waybills, payment registers, invoices, budgets, contracts/BPA/CIDS.
    • Manage Operational BPA Tracker Monthly, including tracking costs and validity dates plus ensuring renewals of same at appropriate times.
    • Support Admin with drafting of Official letters and MEMO’s as directed.
    • Assist with ordering supplies and inventory management, as needed.
    • Assist staff with mailing projects.
    • Maintain employee telephone lists and floor map.
    • Provide assistance with inventory management and trip expenses as needed.
    • Supervise the office cleaners to ensure tidy facilities and environment.
    • Support with managing Project Drivers based in Abuja and field offices.
    • Perform other duties, as assigned.

    Required Skills & Qualifications 

    • High school diploma is required while a University degree in business administration, or related field is desired.
    • Two years’ work experience in an office environment is required.
    • Multi-tasking with positive attitude is required.
    • Good communication and interpersonal skills are required.
    • Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
    • Experience in organizing and filing information is required.
    • Attention to detail and ability to follow up on tasks to completion.
    • Excellent record keeping and documentation skills are required.
    • Flexibility and ability to work in busy environment.
    • Experience of working in a conflict environment is a plus.
    • Written and spoken fluency in English is required.

    Method of Application

    This job has expired. Application is no longer allowed

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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Average Salary at North East Regional Initiative (NERI)
₦ 156K from 4 employees
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