Administrative Officer at New Star Metal International Limited (NSMIL)

Job Summary

• The Admin Officer is responsible for overseeing the administrative functions of the PET recycling company, ensuring smooth and efficient operations.
• This role involves managing office processes, supporting staff, maintaining records, and coordinating communication between departments.
• The Admin Officer plays a crucial role in promoting a positive work environment and supporting the company’s sustainability initiatives.

Key Responsibilities
Office Management:

• Oversee daily office operations, including facility management and supplies procurement.
• Ensure the office environment is organized, safe, and conducive to productivity.
• Manage office budgets and track expenses related to administrative functions.

Administrative Support:

• Provide administrative support to management and staff, including scheduling meetings and managing calendars.
• Assist in the preparation of reports, presentations, and documentation.
• Handle correspondence, including emails, memos, and other communications.

Record Keeping:

• Maintain accurate and up-to-date records, including employee files, contracts, and company documents.
• Organize and manage filing systems, both physical and electronic.
• Ensure compliance with data protection regulations and company policies.

Communication and Coordination:

• Serve as a point of contact for internal and external inquiries.
• Facilitate communication between departments to ensure alignment and collaboration.
• Coordinate logistics for meetings, training sessions, and company events.

Compliance and Reporting:

• Ensure adherence to company policies and relevant regulations.
• Prepare and submit necessary reports to management on administrative activities and performance.

Continuous Improvement:

• Identify opportunities for improving administrative processes and enhancing operational efficiency.
• Stay informed about best practices in administration and implement relevant changes.

Qualifications

• Education: Bachelor’s Degree in Business Administration, Management, or a related field.
• Experience: 5 years of previous experience in administrative roles, preferably in the recycling or manufacturing sector.

Skills:

• Proficiency in Microsoft Office Suite and office management software.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.

Personal Attributes:

• Detail-oriented with strong problem-solving skills.
• Ability to work independently and collaboratively within a team.
• Professional demeanor and strong interpersonal skills.
• Commitment to sustainability and the company’s mission.
• Ability of multitask and manage projects efficiently.