Administrative Officer (Lagos TB Grant) at Damien Foundation

Organizational Unit: Finance Department and Administrative Department

Duties and Responsibilities

• The desired candidate will provide necessary administrative and secretarial supports to the project: Take notes and dictations at meetings and transcribe. Arrange appointments and receives visitors, place and screen telephone calls and answers enquiries with discretion.
• Arrange logistics for seminars/workshops and meetings. Prepare correspondences, documents and reports; and manage the office equipment, project vehicle and general office maintenance
• S/he manages the drivers, office assistant, receptionist and domestic assistants.
• Maintain appropriate filing systems for the project.
• S/he will handle petty cash transactions and fuel retainership.
• Maintains inventory register for fixed assets and office supplies/consumables for the project and regular updates as necessary.

Education/Experience

• A Bachelor's Degree or HND in Secretarial Studies, Business Administration or Social Sciences related courses.
• S/he should also possess excellent oral and written skills in English language, proficiency in current office software applications (MS word, Excel, PowerPoint, etc).
• Experience in multi-cultural setting will be added advantage.
• Experience: 2-5 years working on Global Fund and TB related projects

Skills:

• Self-motivated and pro-active
• Strong time management skills
• Able to manage and prioritize workload
• Strong communication skills, both written and verbal
• Strong team player.
• Time Management Skill.