Administrative Officer at IITA - International Institute of Tropical Agriculture

Ref: IITA-HR-NRS2020-0017
Location: Yola, Adamawa
Recruitment Type: National (1-year renewable contract)

Duties
Successful candidate will among other things perform the following duties:

• Support day-to-day administrative duties.
• Provide logistical support for all trainings, seminars and workshops.
• Keep inventory of office equipment, supplies and update asset register as required.
• Prepare requests for internal purchases and Purchase Orders of office stationery, machineries,assist in following up and handling of purchases/oracle requests.
• Assist in basic financial record posting and verification on the budget.
• Coordinate and implement office procedures for smooth-running and effective office function.
• Maintain an effective filing system and safe keeping of confidential documents.
• Arrange appointments and meetings.
• Arrange travels and book hotel accommodation for Activity staff and consultants.
• Retrieve information, data and documents as required.
• Prepare administrative and financial reports.
• Perform any other job-related task as may be assigned by the Supervisor.

Qualifications

• BSc / HND in Accounting, Finance, Business Administration, or related field with minimum of four (4) years experience in a well-structured environment or donor funded organization

Competencies
The ideal candidate must:

• Have excellent computer skills with good grasp and knowledge of spreadsheets, word processing and other MS Office applications.
• Have ability to maintain high integrity and confidentiality ofsensitive information.
• Have excellent interpersonal skills and the ability to work in a team-oriented multicultural environment.
• Have ability to plan, co-ordinate, and monitor own work plans, and deliver accurate and timely reports.
• Have theability to co-ordinate, prioritize and organize workloads; take initiatives and work under pressure.
• Be able to work with minimum supervision and with tight deadlines.
• Proficiency in English language with excellent writing, communication and presentation skills.

Remuneration

• We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.