Administrative Officer at Freedom Foundation

Job Description

• The Administrative Officer will report to the Program Manager and is responsible for providing operational and administrative support
• The Administrative Officer will organize and disseminate administration duties and office procedures in creating and maintaining a pleasant work environment.
• The Administrative Officer ensures that the administrative activities within the office run smoothly on a daily basis.

Duties
Duties include:

• Maintaining the office condition and arranging necessary repairs.
• Take minutes of meetings and type, including other secretarial duties.
• Provide back-up support as required by the office, especially during peak periods/absences including undertaking ad hoc official duties as may be assigned.
• Monitor and manage office supplies available in the office, as well as ordering for replacement as at when due.
• Maintaining hard copy and electronic filing system of all program documentations.
• Maintaining an up-to-date contact list for the program, both internal and external contacts.
• Addressing employees’ queries regarding office management issues.
• Liaising with all facility management vendors.
• Planning in-house or off-site activities, like parties and celebrations.
• Manage the office petty cash, reconcile and replenish regularly.
• Carrying out investigation of, traffic incidents and petty crime.
• Assist and participate in any other tasks.

Minimum Skills, Education & Experience

• A minimum of a OND in Public Administration, Business Administration or related field.
• A minimum of three (1) years experience as a receptionist or office administrator in general office management, procurement and administration required.
• Ability to communicate effectively.
• Ability to work independently or as part of a team on multiple tasks in a high intensity environment.
• Strong individual initiative, including the ability to manage daily activities and achieve expected results with minimal oversight.
• English language fluency (strong written and verbal skills) required.
• Computer skills (Word, Excel, Power Point, and Outlook).
• Strong organizational and planning skills required; and
• A creative mind with an ability to suggest improvements.