Jobs Openings at Freedom Foundation

Job Description

• The Administrative Officer will report to the Program Manager and is responsible for providing operational and administrative support
• The Administrative Officer will organize and disseminate administration duties and office procedures in creating and maintaining a pleasant work environment.
• The Administrative Officer ensures that the administrative activities within the office run smoothly on a daily basis.

Duties
Duties include:

• Maintaining the office condition and arranging necessary repairs.
• Take minutes of meetings and type, including other secretarial duties.
• Provide back-up support as required by the office, especially during peak periods/absences including undertaking ad hoc official duties as may be assigned.
• Monitor and manage office supplies available in the office, as well as ordering for replacement as at when due.
• Maintaining hard copy and electronic filing system of all program documentations.
• Maintaining an up-to-date contact list for the program, both internal and external contacts.
• Addressing employees’ queries regarding office management issues.
• Liaising with all facility management vendors.
• Planning in-house or off-site activities, like parties and celebrations.
• Manage the office petty cash, reconcile and replenish regularly.
• Carrying out investigation of, traffic incidents and petty crime.
• Assist and participate in any other tasks.

Minimum Skills, Education & Experience

• A minimum of a OND in Public Administration, Business Administration or related field.
• A minimum of three (1) years experience as a receptionist or office administrator in general office management, procurement and administration required.
• Ability to communicate effectively.
• Ability to work independently or as part of a team on multiple tasks in a high intensity environment.
• Strong individual initiative, including the ability to manage daily activities and achieve expected results with minimal oversight.
• English language fluency (strong written and verbal skills) required.
• Computer skills (Word, Excel, Power Point, and Outlook).
• Strong organizational and planning skills required; and
• A creative mind with an ability to suggest improvements.

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Duties

• Support the intake process by ensuring no overpopulation in the shelter and optimum utilization of resources.
• Welcome new clients into the home, read the house rules to the new intake, and ensure the new intake understands the rules.
• Assign clients to a room, bed, and locker.
• Establish the house rules in collaboration with the Program Manager and maintain order in the house.
• Send weekly house management report to the Program Manager through Administrative.
• Log all facility management issues appropriately and escalate any requests for repairs within four hours of discovery
• Monitor all movement in the home – ensuring only authorized persons are in the home area; all unauthorized persons are to be escorted back to the office or reception
• Conduct daily walkthroughs to ensure cleanliness, safety, and security of the environment.
• Monitor Usage of household item and food supplies, ensuring adequate supplies for the number of clients in residence
• Ensure processes (schedules, timetables etc.) for home management (cooking, cleaning, laundry, washing, etc.) Are monitored and conducted in an efficient and effective manner
• Conduct daily group devotions (prayer and Bible study)
• Ensure clients strictly observe timetable as set by the Program Manager, Case worker/Social Worker and Admin Officer
• Send a daily shift report to the social worker on client behavior during the shift
• Report all incidents of abuse/neglect/bullying or any negative behavior that impacts the welfare of other clients to the case manager immediately, and log in shift report
• Supervise client daily chores
• Provide a supportive and encouraging environment for the Clients
• Manage client phone and ensure appropriate and fair use of phone
• Resolve disputes among clients and facilitate conflict management
• Respond to health emergencies, performing basic first aid and taking clients to the hospital during out-of-office hours (during office hours this shall be the responsibility of the case manager/social worker)
• Ensure adequate documentation and Program Manager/Director’s signature on exit clearance form before initiating exit processing.
• Support in monitoring client’s rehabilitation progress
• Maintain client confidentiality
• Make recommendations to Program staff (Admin,social worker, program manager, program director) on client welfare and/or house management
• Assist with completion of necessary reports and participate in other activities as requested.

Minimum Skills, Education & Experience

• A minimum of a OND qualifications in Sociology, Gender Studies or related field
• Added advantage for Degree holder in Nursing
• Knowledge of Christian doctrine and values,
• Knowledge of Household management,
• Computer literacy,
• Counselling and mentoring and Teaching skills
• Able to Manage Conflicts and manage people.
• Minimum of 3 years relevant work experience
• Experience with delinquents, troubled and Hard to reach young adolescents.
• Exposure to victims of violence and / substance dependence.
• Computer literacy (Basic MS Office suite)

Application Closing Date
30th April, 2022.