We are a Total Real Estate Solutions Company with operations in more than 10 African Countries and certified to international standards (ISO 9001:2015) by UKAS.
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Act as the point of contact among executives, employees, clients and other external partners
Work closely and effectively with the executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense of the issues taking place in the environment and keeping him/her updated.
Monitor budget including tracking expenditures and providing reports. May prepare
spreadsheets for budgets, grants or contracts, including tracking and maintaining
expenditures and reconciling accounts; uses budget tool.
Draft, review and, send communications on behalf of company executives
Answer and respond to phone calls, communicate messages and information to the executive
Coordinate events, including conferences, seminars, and colloquia.
Ensure office supply inventory is accurately managed
Prioritize emails and respond when necessary
Manage executives’ calendars and set up meetings
Manage complex calendars, arrange for meetings, appointments, and travel arrangements
Rack daily expenses and prepare weekly, monthly or quarterly reports
Coordinate travel and hotel arrangements for business managers and senior executives of the company
Maintain various records and documents for company executive(s)
Organize and maintain the office filing system
Qualifications
First degree in any field
Minimum of 6 years of experience as an Admin Manager/Executive Assistant to a Principal
Excellent communication and presentation skills
In-depth understanding of the entire MS Office suite (Word, Excel, and PowerPoint).
Experience managing or overseeing logistic activities
Hands-on experience with flight and accommodation bookings
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
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