Administrative Coordinator at One Acre Fund

About the Role

• Seeking a detail-oriented operations professional with 3–5 years' experience to coordinate facilities, vendors, transport, and admin teams across locations, ensuring high service quality, cost control, and smooth day-to-day operations.

Responsibilities

Corporate Operations Delivery:

• Coordinate daily corporate operations across offices, track tasks and their timelines.

Facility Admin Operations Management (offices and Residential)

• Manage routine facilities operations, including cleaning, maintenance, inspections, and minor repairs across offices and residences
• Maintain schedules and supplies, track needs, and flag risks, delays, or recurring issues to ensure smooth operations.

Transport & Fleet Management:

• Coordinate staff, guest, and visitor transport across assigned states while managing vehicle logs, fuel records, and documentation
• Ensure vehicles are roadworthy, maintenance and compliance are up to date, and manage external transport providers, escalating any gaps as needed.

Visitor, Guest, and Event Management

• Coordinate and support logistics for interview candidates, visiting staff from other country programs, and donors.
• Coordinate and facilitate logistics, accommodation, and meals for organizational events and initiatives such as team bonding activities, town halls, and field visits

Career Growth and Development

We have a strong culture of constant learning and we invest in developing our people. You'll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You'll have the opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications

Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

• 2-3 years of experience in Administration, Facility or Office Management, or similar roles.
• Ability to plan, track, and support the delivery of operational projects, ensuring timelines and actions are followed through.
• Experience working with vendors and providing task direction to drivers, office assistants, and outsourced staff.
• Clear communication skills and ability to work effectively with cross-functional teams.
• Proficient in Microsoft Office Suite, especially Excel. Familiar with HR digital tools and reporting systems.