Administrative Assistant at University of Agriculture, Science and Technology (UAST), Ihugh

JOB PURPOSE

• The Administrative Assistant is the operational support backbone of the Registry; entrusted with accuracy, discretion and efficiency in handling records, correspondence and student/staff administrative processes within a digital-first, rules-driven university system.
• The job purpose is to provide efficient administrative and clerical support to the Registry Department, ensuring accurate documentation, timely correspondence and smooth execution of registry operations in line with University regulations.

KEY DUTIES AND RESPONSIBILITIES

• Receive, record, file and retrieve official documents and correspondence.
• Assist in processing student records, admissions documentation, results and transcripts.
• Maintain physical and electronic filing systems in compliance with records-management standards.
• Draft routine memos, letters and reports under supervision.
• Support meetings, Senate/Committee documentation and registry workflows.
• Operate office equipment and digital platforms (email, databases, registry software).
• Observe confidentiality, data protection and institutional ethics.

Minimum Qualifications

• A bachelor’s degree with a minimum of Second Class Lower Division in Arts/Social Sciences domiciled/related disciplines; in a Senate recognized institution with Certificate of NYSC Completion or Discharge.
• Must be proficient in Information and Communications Technology (ICT).

Academic Qualifications (Mandatory)

• A bachelor’s degree with a minimum of Second Class Lower Division in Arts/Social Sciences domiciled/related disciplines; in a Senate recognized institution with Certificate of NYSC Completion or Discharge.
• Must be proficient in Information and Communications Technology (ICT).

MINIMUM EXPERIENCE REQUIREMENT

• 2 years relevant administrative or clerical experience.
• Membership or certification with relevant administrative bodies (e.g., NIM, CIPM support cadres) is an advantage.

REQUIRED SKILLS AND COMPETENCIES

• Basic records management
• Office administration skills
• ICT literacy (word processing, spreadsheets, email)
• Proficiency in written and oral communication
• Attention to detail

PERSONAL ATTRIBUTES

• High level of integrity and confidentiality consciousness.
• Courtesy, professionalism and service orientation.
• Willingness to learn and follow institutional procedures.
• Organisational discipline and punctuality.
• Alignment with UAST values of Excellence, Relevance and Legacy.