Administrative Assistant Officer at Proportion Construction and Dredge Works Nigeria Limited

Job Summary

• We are seeking a highly organized and proactive Administrative Officer to join our team at Proportion Construction Works NigeriaLimited.
• The Administrative Officer will be responsible for overseeing day-to-day administrative functions, ensuring the smooth operation of office activities, supporting senior management, and ensuring compliance with company policies.
• The ideal candidate will have experience in office management, a keen eye for detail, and the ability to work in a dynamic and fast-paced environment.

Key Responsibilities

• Manage and maintain office operations, including managing office supplies, equipment, and facilities.
• Assist in the preparation and monitoring of budgets, expense reports, and financial documentation.
• Coordinate meetings, travel arrangements, and other logistical needs for senior management and staff.
• Maintain and update records, databases, and filing systems, ensuring accuracy and confidentiality.
• Liaise with vendors and suppliers for procurement, service delivery, and maintenance.
• Assist in onboarding new employees and managing administrative HR-related tasks such as timesheets, leave schedules, and employee records.
• Handle correspondence, emails, and phone calls, ensuring timely communication with internal and external stakeholders.
• Prepare and distribute reports, presentations, and documentation for meetings or official purposes.
• Support the execution of projects by providing administrative and logistical assistance.
• Ensure compliance with company policies, regulatory requirements, and health and safety standards.

Qualifications and Requirements

• Bachelor's Degree in Business Administration, Management or a related field.
• 3-5 years of proven experience in administrative roles.
• Excellent organizational and multitasking skills, with a keen attention to detail.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Ability to manage competing priorities and work under pressure in a fast-paced environment.
• A proactive approach with a strong sense of responsibility and professionalism.
• Familiarity with procurement and logistics processes is an added advantage.

Personal Attributes:

• Team player with strong interpersonal skills.
• Problem-solving and critical thinking abilities.
• High level of integrity and reliability.
• Ability to maintain confidentiality and handle sensitive information.