Administrative Assistant at Ocheph Consulting Limited

ob Description

• Ensure proper integration of new Resident Personnel arrivals. Make necessary arrangements to ensure a smooth transition (inductions, accommodation, badges, work tools, IT, PPE, business cards etc.)
• Performs and supervise all Logistics and Administrative assistance functions for entire Drilling & Wells Resident Personnel in Lagos
• Executive assistance for Drilling & Wells Division
• In charge of Division events and Life of Floor organization
• Process all Mission Orders, flight tickets follow up and distribution for Resident Personnel
• Retire expense notes for Resident Personnel
• Executive assistance of General Manager and Deputy General Managers’
• Supervise, handle, sort, and dispatch incoming and outgoing correspondences
• Format and assigns chrono. numbers to letters and dispatch accordingly
• Ensure proper online archiving of documents
• Disseminate and ensure good diffusion of information to all Drilling & Wells personnel when required
• Liaise with media team when required to ensure Drilling & Wells visibility
• Coordinate departmental driver for maximum efficiency
• Organize order and storage of appropriate office supplies and maintain good records
• Purchases and manages Drilling & Wells secretariat refreshments
• Manage all requests for meeting rooms (and/or Designated Drilling & Wells Work Locations)
• Report maintenance issues in drilling offices, meeting rooms (and/or Designated Drilling & Wells Work Locations) to avoid property degradation
• Manage cleaners to ensure a clean and hazard free environment
• Manage security access requests / temporary pass for Drilling & Wells contractors
• Update Emergency Duty Call sheet (or designated BOCP room)
• Organize Drilling & Wells team building and send forth events. Ensure Life of Floor organization • Coordinate, schedule and organize the holding of meetings, seminars, conferences when required.
• Cover for Rotational Personnel Admin. Assistant when required

Requirements

• Candidates should possess a Bachelor's Degree qualification with 3 - 6 years work experience.