Administrative Assistant (Lagos) at Simba Group

Location: Ogba-Ikeja, Lagos
Report to: Admin Manager

Key Elements of the Role

• Responsible for the ordering, receiving, stocking and distribution of office supplies and consumables
• Ensure that the facility is fully operational with all utilities functioning properly
• Schedule and supervise maintenance repair work
• Maintain registers forPHCN Power usage, Generator usage, inverter usage
• Daily tracking of staff attendance, ensure all staff sign and out at work
• Ensure offices are opened latest one hour before resumption time and offices are well locked at close of business daily
• Ensure janitors clean all offices and premises very well daily before 8:30 am
• Ensure toilets are cleaned by cleaners 4 times daily
• Ensurethat work areas are organized, clean, safe and free from clutter
• Review utilities consumption and strive to minimize costs
• Supervise all 3rdparty facilities staff (cleaners, technicians, groundskeepers etc.) and external contractors
• Control activities like parking space allocation, waste disposal, building security etc.
• Allocate office space according to needs
• Perform administrative support tasks for the location as needed.

Desired Skills & Experience

• Minimum of Bachelor’s Degree or HND in Business Administration or a related field
• Minimum of 2 years work experience post NYSC in a facilities and administrative role
• Demonstrated ability to manage multiple priorities simultaneously.
• Ability to work both independently and collaboratively to problem solve
• Demonstrated ability to maintain accurate records.
• Excellent oral and written communication skills
• Good Interpersonal skills
• Result oriented
• Excellent time management skills
• Organized and detail Oriented
• Accountability
• Proficiency with Microsoft Office suite