Administrative Assistant at FMR AGENCY

Job Summary

• We are seeking a highly organized and tech-savvy Administrative Assistant to support daily administrative operations, data management, reporting, and project coordination.
• The ideal candidate should have experience working in a software, financial services, fintech, digital, telecommunications, or other technology-driven environment, with strong hands-on proficiency in Microsoft Excel and data management.

Key Responsibilities

• Manage and maintain accurate company records, databases, and administrative documentation.
• Handle and organize large volumes of data using Microsoft Excel.
• Prepare basic reports, summaries, and data analysis for management.
• Use Excel functions such as VLOOKUP/XLOOKUP, Pivot Tables, sorting, filtering, and basic formulas.
• Track projects, tasks, deadlines, and deliverables to ensure timely completion.
• Assist with project coordination and follow up with relevant team members.
• Prepare presentations, reports, spreadsheets, and other business documents.
• Support scheduling, meetings, correspondence, and general administrative activities.
• Maintain organized digital and physical filing systems.
• Monitor and update project and operational trackers.
• Provide administrative and data support to different departments as required.

Requirements

• 2 – 4 years’ experience in an administrative, operations, project coordination, or data-related role.
• Candidates from software, financial services/fintech, digital, telecommunications, or other technology-driven environments are highly preferred.
• Strong hands-on knowledge of Microsoft Excel, including VLOOKUP/XLOOKUP, Pivot Tables, basic formulas, data cleaning, and reporting.
• Experience with data management, project tracking, and basic reporting.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work independently, manage deadlines, and follow up effectively.
• Proficiency with Microsoft Office and familiarity with digital/project management tools is an advantage.