Administrative and Operations Manager at Asset Management Group

Job Description

• We are looking for a smart and result-oriented administrative and operations manager to ensure that our business operations are smooth and efficient and that we achieve our business objectives.
• As the administrative and operations manager, you will be responsible for supervising daily support operations of our organization and planning the most efficient administrative procedures.
• You will also be developing an operational improvement strategy in collaboration with our senior managers/staff, defining employee roles, allocating resources, and presenting progress updates to our executives.
• You will also be in charge of making important policy and strategic decisions, as well as the development and implementation of operational policies and procedures.
• To ensure your eligibility for this role, you should possess extensive experience in a related industry and the ability to lead optimization initiatives.

Responsibilities
Administrative:

• Organize and streamline the admin unit to make office operations more efficient
• Manage the documentation of processes, monitor progress, and prepare status reports.
• Plan and coordinate administrative procedures, facilities services, maintenance activities and systems and devise ways to streamline office activities and processes
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Monitor costs and expenses to assist in administrative budget preparation
• Manage tradespersons and staff schedules and deadlines

Operations:

• Make important policy, planning, and strategy decisions
• Develop, implement and review operational policies and procedures and document processes, monitor progress and prepare status reports
• Observe current management practices, and interview staff to find areas for improvement and optimization
• Oversee budgeting, reporting, planning and auditing
• Oversee the implementation of operational improvement and resource utilization strategies
• Collaborating across departments to set realistic operational targets and timeframes
• Build alliances and partnerships with other organizations
• Determine the scope of governance structures via consultation and evaluation.
• Restructure departments and define employee roles.
• Facilitate training initiatives and promote best practices.
• Integrating new technologies and promoting adherence to industry standards.

Qualifications

• A Bachelor’s Degree in Economics, Management Science, Business Administration or a related field. Having a Master’s Degree and professional certifications, such as the Certified Management Consultant (CMC) program is an added advantage.
• Minimum of second class upper division
• 6+ years’ experience in business and operations management and or consulting
• Extensive knowledge of operations/administrative management strategies
• Excellent organizational and time management skills
• Excellent communication and networking skills
• Exceptional analytic and problem-solving abilities
• Ability to collaborate with stakeholders
• Proficiency in data analysis and business management software