Administrative and Logistics Officer at Jami Al Hakeem Foundation

Job Category/Sector: Procurement/Store-Keeping/Supply Chain. Employment Category: Regular

Employment Type: Full-Time Duration of Contract: 2 years Open to Expatriates: No

Position Reports to: Chairperson. Slot: 1 Opening

Job Summary

The Administrative and Logistics Officer will be responsible for providing efficient support and ensure success of procurement and logistic activities, while providing efficient utilization of resources in accordance with applicable standards.

The Administration and Logistics officer will be in-charge of implementation administrative and logistics activities, he/she will oversee keeping clear records for all administration and logistic operations, including filing and achieving logistics documentation.
Duties/Responsibilities:

Admin Tasks

• Prepare documentation, materials, refreshments for meetings and workshops/trainings were necessary.
• Handle travels arrangements for local and international guests including lodging, meal planning if required.
• Provide all administrative and logistical support to the team to ensure timely completion of activities as per the work plan.
• Make timely arrangement to maintain internet faults, office building, furniture, fittings and equipment in all the survey sites.
• Ensure all the survey sites offices are fully equipped with office consumables.
• Work closely with the Senior Administrative Office to maintain an inventory of the survey sites office assets.
• Maintain hard copy and electronic filing systems; to ensure integrity and continuity of data/information.

Procurement Tasks

• Prepare purchase requisitions necessary for office or as requested by project staff.
• Request for bids and quotes from vendors.
• Inspect accurately and timely, goods, services and works procured in order to establish Client specification.
• Provides accurate information for inventory management.

Logistics Tasks

• Assess and organize logistics in terms of transport requirements, receipt, handling, storage and distribution of supplies and establish proper warehousing and recording systems.
• Responsible for tracking, receiving, and stocking all items ordered.
• Ensure materials are appropriately stored.
• Program the final inventory of materials prior to distribution to the survey sites.
• Provide a list of all equipment stored and distributed to the survey sites.
• Manage and maintain inventory to operating levels to avoid unnecessary supply.
•   Carry out annual property inventory and provide other report in his area of
• Performs other duties as assigned by the Chairperson.

Technical expertise, Skills, Knowledge, and competencies:

• Bachelor’s     degree      in     logistics,      business     administration,     supply     chain management/management studies, or any other related field.
• Previous survey based administrative and logistical support experience is an added advantage.
• Ability to respond effectively to time sensitive demands and inquiries.
• Must be able to plan, prioritize, and manage their own activities and office workflow even when working under tight deadlines.
• Must be willing and able to adapt to changing work requirements and priorities that may require overtime or extended hours.
• Proficiency in the use of computers (Microsoft word, excel, and power point
• Ability to speak Hausa and English presentation.)