Administrative and Human Resources Manager at Seedbuilders Innovation Hub

Job Summary

• The Administrative and Human Resources Manager will be responsible for ensuring the smooth operation and human resource management of the company.

Key Responsibilities

• Oversee daily operations, ensuring efficient facility management, workspace coordination, and vendor supervision.
• Develop, implement, and enforce administrative systems, policies, and standard operating procedures.
• Manage procurement processes, service contracts, asset registers, and compliance requirements.
• Coordinate all organisations’ internal and stakeholders' meetings.
• Design KPIs, coordinate performance reviews, track employee productivity, and support managers in handling underperformance. Support staff development initiatives, training programs, and workforce planning.
• Maintain accurate staff files, contracts, policies, leave records, and compliance documents (both physical and digital).
• Plan manpower needs, write job descriptions, advertise roles, screen candidates, conduct interviews, and manage onboarding to ensure the organization hires the right people quickly.
• Create and enforce company policies, HR handbook, disciplinary procedures, and ensure compliance with labour laws and regulations.
• Coordinate payroll processing, benefits administration, and leave management.
• Manage financial, administrative, and program documentation to support budgeting, expenses, audits, and compliance while ensuring adherence to legal, regulatory, and internal governance requirements.
• Prepare timely administrative and HR reports for management and partners with 95% completeness and accuracy.
• Voucher Management & Invoicing Accuracy through voucher issuance, redemption, and submission.
• All office users and clients are assigned functional workstations and offices with reliable internet connectivity and the required tools.
• Coordinate users’ and clients’ issues, feedback, and support requests by acknowledging them within 24 hours and resolving or escalating them within 72 hours.
• Overseeing the security of the office premises, safeguarding, and carrying out incident escalation for all persons in the office premises with approved safeguarding and incident management protocols within required timelines.

Qualifications and Skills

• Bachelor’s degree in Business Administration, Human Resources, or related field.
• Minimum 5-7 years of experience in Office Administration and HR management
• Experience working in technology, hospitality, or the innovation ecosystem is highly desirable.
• A professional certification in HR.
• Able to communicate effectively with employees, contractors, and other stakeholders.
• Able to lead and motivate a team of employees.
• Highly organized and able to manage multiple tasks and projects simultaneously.
• Able to quickly identify and resolve problems within offices, physical structure and equipment
• Thorough understanding of Nigerian Labor Laws
• Ability to handle confidential and sensitive information
• Proficiency in Office, Administrative and HR management softwares.