Administration Officer at Hall 7 Real Estate Limited

Job Summary:

The Administration Officer at Hall 7 is pivotal in supporting the organization's administrative functions. This role is instrumental in maintaining efficient internal processes and ensuring the seamless execution of day-to-day operations. The incumbent will actively collaborate with various departments, fostering smooth operations and ensuring timely dissemination of information.

Job Description

1. Providing historical reference and serving as institutional memory for Hall 7 by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
2. Assist Investment Advisors and all departments in completing necessary operational documentation requirements for products sale and customer contracts.
3. Interfacing with client relations on client transactions
4. Assisting with handover processes
5. Creating, organizing, and maintaining client portfolios.
6. Assist with managing the allocation of housing units to clients
7. Monitor deadlines and provide notices to appropriate parties.
8. Ensure each transaction complies with internal policies, necessary due diligence, legalities and regulatory requirements.
9. Any other task as may be assigned to you by the Associate Director and Management.

Required Competences

1. Must have a background in Law.
2. Administrative skills including the ability to draft standard official letters, memoranda, execute appropriate support system policies and manage the day-to-day operation of the office.
3. Strong people management skill and the ability to inspire trust.
4. Interpersonal and networking skills. 
5. Computer proficiency in the use of Microsoft professional packages such as word, excel and access.
6. Confidentiality and respect for organizational procedure and hierarchy
7. Self-starter with the ability to work independently or within a team
8. Impartiality and ability to follow laid down guidelines and policies.

Required Qualifications

1. Minimum of Bachelor’s degree in law and must have been called to the Nigerian Bar school.
2. At least 2 years’ overall experience in administration and interfacing with all levels of management and staff.

Work Environment

The work environment is highly-structured and organized, and includes systematic activities, such as working with data. This kind of environment is characterized by routine, stability, tradition and well-defined rules and procedures. The physical environment requires the employee to work in an office environment and on projects sites when required.