Administration Manager at International Health Management Services (IHMS)

Job Description and Requirements

Administrative management professionals play a crucial role in keeping organizations running smoothly. They oversee various administrative tasks and functions, ensuring efficiency and supporting other departments within the company. Here's a breakdown of the job description and requirements:

Job Description:

• Manages day-to-day office operations: Scheduling meetings, managing calendars, booking travel, coordinating events, and maintaining office supplies.
• Provides administrative support to executives and teams: This involves tasks like preparing reports, presentations, and documents, responding to emails and phone calls, and managing schedules.
• Supervises and leads administrative staff: This includes tasks like assigning tasks, providing training, monitoring performance, and resolving issues.
• Develops and implements administrative systems and procedures: This involves optimizing workflows, creating filing systems, and ensuring compliance with company policies.
• Maintains accurate records and financial documents: This includes tasks like processing invoices, managing budgets, and reconciling accounts.
• Analyzes data and reports to identify areas for improvement: This involves identifying trends, recommending solutions, and implementing changes.
• Stays up-to-date on new technologies and best practices: This ensures efficient use of software and tools and compliance with regulations.

Requirements:

• Education: A Bachelor's degree in business administration, office administration, or a related field is preferred.
• Experience: 2-5 years of experience in an administrative role, preferably in a similar industry or environment.
• Skills: Strong organizational and time management skills, excellent communication and interpersonal skills, proficiency in Microsoft Office Suite and other relevant software, analytical and problem-solving skills, ability to work independently and as part of a team, and attention to detail.
• Additional qualities: Adaptability, professionalism, discretion, and a desire to learn new things.