Administration & Logistics Office at HRD Solutions

Job Summary

• Assist the Company in fulfilling our mission by providing effective planning, organizing, co-ordination, and implementation of administrative support function.

Responsibilities

• Participate in the review of ADMIN documents/forms
• Custody and security of Head Office keys
• Proper personnel document filing
• Monthly purchase of Admin. consumables
• Monitoring of telephone crediting.
• Management of Fuel allocation for all Head Office Vehicles & Generators
• Management of Head Office Pool Vehicles
• Management of the Admin office float (petty items are being paid out from the office float
• Management of Total cards (the monthly payment and crediting of total cards, report and replacement of cards)
• Flights and Hotel bookings as the needs arises
• Monitoring stock and inventory supplies (office supplies such as stationeries, MCI forms, brochures , bottled and dispenser water, car accessories, envelopes and all office supplies are monitored for restock purposes)
• Co-ordination of Head Office Drivers
• Co-ordination of daily Janitorial activities of Cleaners & Security operatives
• Co-ordination of the Front Desk function
• Co-ordination of the Facilities Management function.

Qualifications

• BSc / HND in Management or Social Science or any related discipline from a reputable University/Polytechnic
• Minimum 2nd Class Lower
• Relevant professional qualification(s).

Experience:

• Minimum of Three (3) years cumulative cognate experience in a HR/Office administration role
• Considerable knowledge of MARPOL, waste Management or shipping and port operations
• Highly numerate, with good turnaround time on tasks, ability to deliver with minimal supervision.

Technical competencies:

• Good command of Excel
• Computer appreciation
• MARPOL structure, policies and procedures
• MARPOL Operations/services
• Basic – Intermediate HR / Administrative / Accounting experience
• Ability to handle documents confidentially
• Stores management
• Facilities Management
• Fleet Management
• Front desk Management
• Ability to manage janitorial functions.

Behavioural:

• Excellent interpersonal skills
• Excellent oral and writing skills
• Attention to details
• Accuracy and attention to detail
• Negotiation skills
• Problem solving
• Time management and organisation skills
• Reasoning and Analytical Skills.

Physical & Other Requirements:

• Any other official duties that may be assigned from time-to-time
• Resourcefulness & Resilience.