Admin Officer at WhiteSpace Services Limited

Job Summary

• We are seeking to employ an admin officer who will be responsible for managing the office area and providing administrative support to ensure efficient operation of the office.

Key Responsibilities

• Greet and welcome visitors in a courteous and professional manner.
• Answer, screen, and forward incoming phone calls while providing basic information as needed.
• Manage incoming and outgoing mail and deliveries.
• Schedule appointments and manage calendars for meetings and conference rooms.
• Assist with administrative tasks such as data entry, filing, photocopying, and faxing.
• Coordinate travel itineraries, accommodations and transportation for business trips on behalf staff and company guests.
• Assist with inventory management for office supplies.
• Handle inquiries and provide information to visitors, clients, and staff.
• Assist with special projects and tasks as assigned by management.
• Submit various remittances, letters and proposals to relevant parties.
• Generate remita for various financial transactions.
• Prepare and organize documents, reports, and presentations.
• Conduct research and compile information as requested by the various heads.
• Attend meetings with the various heads, take notes, and follow up on action items.
• Manage expenses and carry out reconciliation duties.
• Coordinate and liaise with internal departments, clients, and external stakeholders.
• Maintain confidentiality and discretion in handling sensitive information.
• Any other tasks assigned by the company or by its representatives.

Qualifications / Required Skill Set

• Bachelor’s Degree in any relevant field preferred.
• Experience: 5 Years and Above
• Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook, Google Apps).