Admin Officer at First Ally

Job summary

The Administrative Assistant ensures the efficient day-to-day operations of the office, and provides administrative support to staff.

Duties and responsibilities

• Conduct preventive maintenance and repairs of office equipment and fixed asset
• Answer telephone enquiries from customers/vendors and assist staff with their enquiries
• Perform routine inspection of the office and branches to identify maintenance and repair requirements
• Prepare expense requests and expense retirement in line with policy
• Co-ordinate travel and meeting arrangements
• Maintains inventory level by checking stock level, anticipating needed supplies, placing orders for supplies and verifying receipt of supplies.
• Carrying out purchases with attention to quality and budgetary constraints
• Supervise projects such as repairs, renovations, event planning and co-ordination etc.
• Maintain a professional and clean work environment across all branches
• Prepares periodic payments to service providers/ vendors
• Ensures third party services are in line with Service Level Agreements
• Ensure a clean and tidy work environment
• Conducts facility maintenance services across all branches
• Implement health and safety standards across all branches
• Supervise the day-to-day activities of the Admin team
• Provides overall support to the Admin/HR team as may be required
• Carries out all other functions as assigned

Qualifications

• HND/BSC in Business Administration or a relevant field
• Evidence of completion/ exemption of/from NYSC

Experience

• Minimum of Two (2) years’ experience
• Knowledge of office management systems and procedures
• Supply management and inventory control

Skills

• Excellent time management skills
• Ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Strong organizational and planning skills
• Proficiency in MS Office
• Understand ethical behavior and business practices and ensure consistency with the bank’s standard.
• Proficient in negotiating and persuasion
• Excellent verbal and written communication