Admin Officer at Ama-Zuma Group

Qualifications / Job Competencies

• Supervises the Truck Drivers
• Identify and report all necessary repairs on the Truck
• Monitor fuel level and routine maintenance of each truck
• Raise request memos for Fuelling and trip allowance for the drivers
• Manage the Trucks and hold meetings with the drivers weekly.
• Monitor the condition, performance and mileage of all Truck.
• Arrange for the servicing of each Truck as and when due.
• Monitor the movement of Trucks
• Ensure the renewal of all Truck papers as and when due.
• Carry out spot inspection on Trucks that are sent on trip
• Recommend exit pass for all the Trucks
• Generate all admin related memos.
• Collation of bills to be paid to artisans and vendors before the end of the month
• Register and dispatch memos for effective tracking.
• Record and process gate pass, and petty cash as required and instructed.
• Prepare and maintain an accurate record of the company’s assets and ensure that the relevant updates are made across all departments.
• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Update Office policies as needed
• Maintain a company calendar and schedule appointments.
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned.
• Candidates should possess an HND / Bachelor's Degree.
• 5 or 6 years relevant experience in an administrative role
• Excellent communication and presentation skills
• Ability to multi-task and work under pressure
• Good planning and stress management skills
• Ability to work independently and execute tasks effectively
• Proficiency in Microsoft Office Skills (Microsoft Office, Word Excel PowerPoint & Outlook
• Solid knowledge of Office procedures
• Experience with Office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills.