Admin / Office Assistant at TekniTeed NG

Location: Ikeja, Lagos
 

Responsibilities

• Monitor daily attendance and prepare periodic attendance reports.
• Provide the internal staff with professional administrative support including taking accurate and properly detailed messages, word processing duties, attending to routine correspondences, and when required, prepare written reports.
• Take responsibility for monitoring and ordering necessary office supplies.
• Managing vendors and keeping track of the cycle of all maintenance contracts.
• Keeping records of visiting cards, utility payments, the printing of stationaries, etc.
• Liaising with external/regulatory agencies and government bodies on compliance issues.
• Record & maintain all management & official minutes of meetings. Circulate same to the concerned people.
• Maintain staff files/records and other official company files.
• Prepare Sales Advice/Quotations/Invoices/Delivery notes and marketing materials and standard letters.
• Liaise with vendors & third Parties regarding the administration of the sales process.
• Update company databases and may include current customer accounts.
• Participate in key result areas and KPI review processes to establish areas for improvement
• Achieve planned reporting time in quality and timeliness.
• Achieve a savings plan for the company.
• Manage relations with employees to guarantee a stressful free-working environment.
• Ensure proper use and upkeep of company property.

Requirements

• Candidates should possess an OND qualification with 2 - 4 years work experience.