Admin Manager at IT Horizons Limited

About the Role

• The Administrative Manager is responsible for supervising and managing facility operations. Also responsible for making sure an office operates smoothly and efficiently. Organizational and communication skills are essential in an office also be required to create reports and memos, organize events, and serve as assistants to managers and senior-level officers. Also, help ensure effective day-to-day operations.

Responsibilities

• General maintenance of all company facilities to ensure cleanliness and compliance with health & safety requirements.
• Procurement and management of stationery and sundry materials when required.
• Arrange and issue ID cards and complementary cards to new employees; and ensure recovery of the same on disengagement of employees.
• Stock taking and store maintenance.
• Planning special events and functions with other departments.
• Responsible for filing documents in line with the Company’s ISO standard.
• Processing of all admin request from staff
• Interface with suppliers/contractors by aiding in the preparation for payment for all purchases.
• Ensure prompt attendance to staff logistics request in compliance with the department’s standard operating procedures
• Request and negotiate for diesel price and supply.
• Renew all company subscriptions (DSTV, PHCN bills, LAWMA, Water bills, LASAA, etc.).
• Presentation of departmental objectives.
• Initiation of Payments
• Perform other related duties as they may be assigned by line managers from time to time
• Perform other duties that may be assigned by the organization
• Prepare monthly and annual department budget, and follow up for approval
• Track all department expenses, compare with budgeted expenditures, and report variances for Management action.
• Ensure there are at least 3 vendors for all outsourced service.
• Always ensure Security and safety of company properties

Requirements
Qualifications

• Interested candidates should possess a Bachelor's or Master's Degree with 7-10 years experience.

The competence proficiency levels required for the position of Administrative Manager are defined using the following key terms.

• Leading Change – Mastery
• Technical- Mastery
• Problem Solving & Decision Making - Mastery
• Collaboration - Mastery
• Critical Thinking - Mastery
• Adaptability - Mastery
• Business Acumen – Mastery
• Organizational Building - Skill
• Strategic Leadership - Mastery
• Effective and Results-driven - Mastery
• Teamwork - Mastery
• Communication - Mastery
• Judgment/Trust - Skill
• Confidence and Resilience – Mastery Definition of competence levels is in Appendix 1