Admin Manager at Filmhouse Cinemas Limited

Job Description

RESPONSIBILITIES:

• Serve as first contact point at the Support Office for visitors by greeting, welcoming, directing and announcing them as appropriate.
• Receive and sort external mails/Delivery/Courier daily
• Ensure adherence of safety procedures via the reception desk (monitor logbook)
• Managecalendars, schedule meetings, and coordinate travel arrangements.
• Manage office supplies, equipment maintenance, and facility logistics to ensure a functional and welcoming work environment.
• Keep updated records of offices expenses and costs.
• Create a budget for and procurement of front office supplies.
• Organize executive meetings, conferences, and events, managing all related logistics such as venue booking, catering, and technology setup.
• Ensure service providers for janitorial services and security services work in line with contract terms.
• Provide basic and accurate information in-person and via phone/mail.
• Vendor management
• Logistics co-ordination for and from the Support Office

Qualifications

• Proven experience in an administrative support or office management role, with a preference for experience supporting senior executives.
• Exceptional organizational and time-management skills with the ability to prioritize and manage multiple tasks in a fast-paced environment.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• High level of professionalism, discretion, and the ability to handle sensitive information.
• A proactive approach to problem-solving and process improvement.
• Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.