Admin / HR Assistant at HOP Services Limited

Summary

• We are seeking a smart, proactive, organised and dependable Admin/HR Assistant to support our administrative, human resource and operational activities across our various business units.
• The ideal candidate must be someone who takes initiative, learns quickly, pays attention to detail, takes responsibility for assigned duties and can work effectively with minimal supervision.

Key Responsibilities
Administrative Support:

• Provide day-to-day administrative support to management and the various business units.
• Manage office documentation, filing, records and correspondence.
• Prepare reports, memos, meeting minutes and other administrative documents.
• Manage schedules, meetings, appointments and follow-ups.
• Maintain and update company records, trackers and communication sheets.
• Ensure proper documentation and organisation of office activities.

Human Resource Support:

• Assist with  recruitment, screening, interview scheduling and onboarding of new employees.
• Maintain and update staff records, employment documentation and personnel files.
• Track staff attendance, leave records, resumption and other HR-related activities.
• Assist with probation reviews, performance evaluations and confirmation processes.
• Support the administration of staff queries, disciplinary documentation and HR policies.
• Monitor staff training, development and compliance with assigned learning activities.

Inventory and Asset Management:

• Maintain accurate inventory records across the organisation and its business units.
• Monitor the movement, allocation and usage of company assets, equipment and supplies.
• Conduct periodic stock checks and prepare inventory reports.
• Track consumables, office supplies and operational materials.
• Identify inventory shortages and report maintenance or replacement needs.

Project and Operations Coordination:

• Assist in coordinating and monitoring projects across HOP Services' business units.
• Follow up with team members to ensure assigned tasks and deliverables are completed within deadlines.
• Track project progress, maintain project documentation and prepare status reports.
• Coordinate administrative and operational activities across HOP Academy, HOP Cleaning, HOP Management Consulting and Little Afrika.
• Identify pending tasks, follow up on outstanding deliverables and escalate challenges when necessary.
• Support management in ensuring that business processes and operational activities run smoothly.

General Office and Management Support:

• Ensure the office environment is organised and administrative processes run efficiently.
• Support management with assigned tasks and special projects.
• Liaise with internal teams, vendors and external stakeholders when necessary.
• Perform other administrative and operational duties as assigned by management.

Educational and Experience Requirements

• A minimum of an OND / HND / Bachelor's Degree in Business Administration, Human Resource Management, Management, or a related field.
• Previous experience in an administrative, HR or operations support role is an added advantage.
• Good knowledge of Microsoft Office and Google Workspace.
• Experience using HR management systems or digital project management tools is an added advantage.
• Strong organisational, documentation and reporting skills.
• Gender: Open to all genders. Male and female candidates are encouraged to apply.

We are looking for someone who is:

• Smart and Proactive: Able to think independently, identify problems and take initiative.
• Reliable: Someone management and colleagues can depend on to deliver assigned responsibilities.
• Teachable: Willing to learn, receive corrections, accept feedback and continuously improve.
• Tech-Savvy: Comfortable using computers, Google Workspace, Microsoft Office, spreadsheets, HR software and other digital tools.
• Accountable: Takes ownership of assigned responsibilities and is willing to answer for results.
• An Effective Communicator: Has good written and verbal communication skills and can interact professionally with different categories of people.
• Organised and Detail-Oriented: Able to manage multiple responsibilities, maintain accurate records and meet deadlines.
• Self-Driven: Does not require constant supervision or repeated reminders to complete assigned tasks.
• A Good Team Player: Can collaborate effectively while also working independently.
• Solution-Oriented: Focuses on getting things done and finding practical solutions to challenges.

Work Arrangement:

• This is a full-time, physical/on-site position based in Port Harcourt, Rivers State.
• Candidates must be willing and available to resume and work from the company's office immediately.