Admin/Facility Manager at Lorache Consulting Limited

Our client is a large consumer durable distribution conglomerate with more than 3000+ trade partners across the country. They provide their customers and suppliers a unique combination of operational excellence and service efficiency and they seek to employ qualified candidate to fill this position. 

JOB ROLE:
To effectively manage and coordinate all procurement for the office, manage supplier relations and the supply chain management in line with corporate and policy(ies) and to ensure the effective an

RESPONSIBILITIES:

• Be responsible for day to day office administration.
• Maintain office databases in all areas
• Maintain filing systems
• Ensure records and evidence for funders are maintained and up to date
• Develop new office systems or funding monitoring systems when needed
• Maintain communications to keep staff, casual workers and volunteers informed of meetings and decisions, including organisation and minute of meetings
• Sourcing and overseeing contracts and service providers for functions such as catering, cleaning, parking, security, and technology
• Manage all resident files for renewals and resident retention programs and coordinate with staff to inspect all leasing team activities.
• Coordinate with property managers to complete and verify all paperwork and manage all processes for residents and ensure compliance to timeframe.
•  Attend to facility related needs of resident expatriates.
• Supervising teams of staff across different divisions
• Ensuring that basic facilities are well-maintained and conducting proactive maintenance
• Ensuring proper functioning of office Electrical utilities (e.g. Water
• Dispenser, Microwave, fridges, air conditioners etc.).
• Store/warehouse management: issuance of items / monitoring of stock level.
• Ensuring that facilities meet compliance standards and government regulations
• Planning for the future by forecasting the facility’s upcoming needs and requirements
• Overseeing any renovations, refurbishments and building projects
• Ensuring stock replenishment.
• Attending to all branch stationery / document requisition
• Drafting maintenance reports.

 SKILLS AND ABILITIES

• Competent writing and communication skills – including the ability to communicate technical information
• Relationship-building
• Time management skills
• Teamwork, leadership and motivational skills
• Procurement and negotiation
• Proactive thinking
• Understanding of soft and hard service delivery
• Passionate about delivering consistent excellence.

QUALIFICATION/WORK EXPERIENCE

• Experience: Minimum of 4 Years Required
• degree in facilities management, engineering and business studies
• higher national diploma
• Certified facility manager (CFM) from international facility management association.