Admin Associate at Catholic Caritas Foundation of Nigeria (Caritas Nigeria)

Job Purpose:

• To provide administrative and logistical support to the project team, ensuring smooth day-to-day operations and adherence to organizational and donor requirements.

Key Responsibilities:

• Manage office operations, including supplies, logistics, and procurement, using tools such as inventory management software and scheduling platforms.
• Coordinate with vendors, contractors, and service providers for office needs.
• Maintain records of staff attendance, travel schedules, and leave applications.
• Support the preparation of reports, meeting agendas, and documentation.
• Liaise with partners, stakeholders, and government agencies for administrative and operational matters.
• Assist in the preparation of administrative budgets and ensure cost-effective resource utilization.
• Ensure compliance with organizational policies and donor requirements in all administrative activities.

Qualification and Experience

• Bachelor’s degree in Business Administration, Management, or related field.¬¬
• Minimum of 2 years of administrative experience, preferably in a humanitarian context.
• Strong organizational and multitasking skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).

Experience working with displaced populations or in a protection-related role is an advantage.

Other Skills

• Proven team player
• Able to work effectively with minimum supervision and in a diverse team environment
• Excellent planning and prioritization skills
• Ability to think tactically
• Good motivator of others
• Willing to work additional hours at crucial times

Physical Demands:

• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift 5-50 lbs.